Tuesday, 14 January 2014

Microsoft Access 2007 Keyboard Shortcuts

SHORTCUTACTION
Opening databases
CTRL NOpen a new Microsoft Access database
CTRL OOpen an existing Microsoft Access database
ALT F4Exit Microsoft Access
Printing and saving
CTRL+PPrint the current or selected object
P or CTRL+POpen the Print dialog box from Print Preview
SOpen the Page Setup dialog box from Print Preview
C or ESCCancel Print Preview or Layout Preview
CTRL S or SHFT F12Save a Microsoft Access database object
F12Open the Save As dialog box
Using a combo box or list box
F4 or ALT+DOWN ARROWOpen a combo box
F9Refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box
DOWN ARROWMove down one line
PAGE DOWNMove down one page in Microsoft Access
UP ARROWMove up one line
PAGE UPMove up one page
TABExit the combo box or list box
Finding and replacing text or data
CTRL FOpen the Find tab in the Find and Replace dialog box in Microsoft Access (Datasheet view and Form view only)
CTRL+HOpen the Replace tab in the Find and Replace dialog box (Datasheet view and Form view only)
SHFT+F4Find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only)
Working in Design view
F2Switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) in a datasheet. When working in a form or report, press ESC to leave Navigation mode.
F4Switch to the property sheet (Design view in forms and reports in both Access databases and Access projects)
F5Switch to Form view from form Design view in Microsoft Access
F6Switch between the upper and lower portions of a window (Design view of queries, and the Advanced Filter/Sort window)
F6Cycle through the field grid, field properties, Navigation Pane, access keys in the Keyboard Access System, Zoom controls, and the security bar (Design view of tables)
F7Open the Choose Builder dialog box (Design view window of forms and reports)
F7Open the Microsoft Access Visual Basic Editor from a selected property in the property sheet for a form or report
SHFT+F7 or ALT+F11Switch from the Visual Basic Editor back to form or report Design view
Editing controls in form and report Design view
CTRL+CCopy the selected control to the Clipboard
CTRL+XCut the selected control and copy it to the Clipboard
CTRL+VPaste the contents of the Clipboard in the upper-left corner of the selected section
RIGHT ARROW or CTRL+RIGHT ARROWMove the selected control to the right (except controls that are part of a layout)
LEFT ARROW or CTRL LEFT ARROWMove the selected Microsoft Access control to the left (except controls that are part of a layout)
UP ARROW or CTRL+UP ARROWMove the selected control up
DOWN ARROW or CTRL+DOWN ARROWMove the selected control down
SHFT+DOWN ARROWIncrease the height of the selected control
SHFT+RIGHT ARROWIncrease the width of the selected control Note If used with controls that are in a layout, the entire layout is resized
SHFT+UP ARROWReduce the height of the selected control
SHFT+LEFT ARROWReduce the width of the selected control Note If used with controls that are in a layout, the entire layout is resized
Window operations
F11Toggle the Microsoft Access Navigation Pane
CTRL+F6Cycle between open windows
ENTERRestore the selected minimized window when all windows are minimized
CTRL+F8Turn on Resize mode for the active window when it is not maximized; press the arrow keys to resize the window
ALT SPACEBARDisplay the Microsoft Access Control menu
SHFT F10Display the Microsoft Access shortcut menu
CTRL+W or CTRL+F4Close the active window
ALT+F11Switch between the Visual Basic Editor and the previous active window
Working with Wizards
TABToggle the focus forward between controls in the wizard
ALT NMove to the next page of the Microsoft Access wizard
ALT+BMove to the previous page of the wizard
ALT+FComplete the wizard
Miscellaneous
F2Display the complete hyperlink address for a selected hyperlink
F7Check spelling in Microsoft Access
SHFT+F2Open the Zoom box to conveniently enter expressions and other text in small input areas
ALT+ENTERDisplay a property sheet in Design view
ALT F4Exit Microsoft Access or close a dialog box
CTRL+F2Invoke a Builder
CTRL+RIGHT ARROW or CRTL+COMMA (,)Toggle forward between views when in a table, query, form, report, page, PivotTable list, PivotChart report, stored procedure, or Access project (.adp) function. If there are additional views available, successive keystrokes will move to the next available view.
CTRL+LEFT ARROW or CRTL+PERIOD (.)Toggle back between views when in a table, query, form, report, page, PivotTable list, PivotChart report, stored procedure, or .adp function. If there are additional views available, successive keystrokes will move to the previous view. Note CTRL+PERIOD (.) does not work under all conditions with all objects.
Editing and navigating the Object list
F2Rename a selected object in Microsoft Access
DOWN ARROWMove down one line
PAGE DOWNMove down one window
ENDMove to the last object
UP ARROWMove up one line
PAGE UPMove up one window
HOMEMove to the first object in Microsoft Access
Navigating and opening objects
ENTEROpen the selected table or query in Microsoft Access Datasheet view
ENTEROpen the selected form or report
ENTERRun the selected macro in Microsoft Access
CTRL+ENTEROpen the selected table, query, form, report, data access page, macro, or module in Design view
CTRL+GDisplay the Immediate window in the Visual Basic Editor
Work with menus
SHFT F10Show the Microsoft Access shortcut menu
ALT or F10Show the access keys
ALT+SPACEBARShow the program icon menu (on the program title bar)
DOWN ARROW or UP ARROWWith the menu or submenu visible, select the next or previous command
LEFT ARROW or RIGHT ARROWSelect the menu to the left or right; or, when a submenu is visible, to switch between the main menu and the submenu
HOME or ENDSelect the first or last command on the Microsoft Access menu or submenu
ALTClose the visible menu and submenu at the same time
ESCClose the visible menu; or, with a submenu visible, to close the submenu only
Using a program window
ALT+TABSwitch to the next program
ALT+SHFT+TABSwitch to the previous program
CTRL+ESCShow the Windows Start menu
CTRL+WClose the active database window
CTRL+F6Switch to the next database window
CTRL+SHFT+F6Switch to the previous database window
ENTERRestore the selected minimized window when all windows are minimized
Using a dialog box
CTRL TABSwitch to the next tab in a Microsoft Access dialog box
CTRL+SHFT+TABSwitch to the previous tab in a dialog box
TABMove to the next option or option group
SHFT+TABMove to the previous option or option group
Arrow keysMove between options in the selected drop-down list box, or to move between some options in a group of options
SPACEBARPerform the action assigned to the selected button; select or clear the check box
Letter key for the first letter in the optn name you want (when a drop-down list box is selected)Move to the option by the first letter in the option name in a drop-down list box
ALT+letter keySelect the option, or to select or clear the check box by the letter underlined in the option name
ALT DOWN ARROWOpen the selected Microsoft Access drop-down list box
ESCClose the selected drop-down list box
ENTERPerform the action assigned to the default button in the dialog box
ESCCancel the command and close the dialog box
ALT F4Close a Microsoft Access dialog box
Editing in a text box
HOMEMove to the beginning of the entry
ENDMove to the end of the entry
LEFT ARROW or RIGHT ARROWMove one character to the left or right
CTRL+LEFT ARROW or CTRL+RIGHT ARROWMove one word to the left or right
SHFT+HOMESelect from the insertion point to the beginning of the entry
SHFT+ENDSelect from the insertion point to the end of the entry
SHFT+LEFT ARROWChange the size of the selection by one character to the left
SHFT+RIGHT ARROWChange the size of the selection by one character to the right
CTRL+SHFT+LEFT ARROWChange the size of the selection by one word to the left
CTRL+SHFT+RIGHT ARROWChange the size of the selection by one word to the right
Work with the Open, File New Database, and Save As dialog boxes
ALT+1Go to the previous folder ()
ALT+2Open the folder up one level from the open folder (Up One Level button )
DELDelete the selected folder or file (Delete button )
ALT+4Create a new subfolder in the open folder (Create New Folder button )
ALT+5Switch between Thumbnails, Tiles, Icons, List, Details, Properties, and Preview views
ALT+LShow the Tools menu (Tools button)
Using a property sheet with a form or report
F4Toggle the property sheet tab in Microsoft Access
DOWN ARROW or UP ARROWMove among choices in the control drop-down list one item at a time
PAGE DOWN or PAGE UPMove among choices in the control drop-down list five items at a time
TABMove to the property sheet tabs from the control drop-down list
LEFT ARROW or RIGHT ARROWMove among the property sheet tabs with a tab selected, but no property selected
TABWith a property already selected, move down one property on a tab
SHFT+TABWith a property selected, move up one property on a tab; or if already at the top, move to the control drop-down list
CTRL TABToggle forward between tabs when a property is selected in Microsoft Access
CTRL+SHFT+TABToggle backward between tabs when a property is selected
Using a property sheet with a table or query
F4Toggle the property sheet tab in Microsoft Access
LEFT ARROW or RIGHT ARROWWith a tab selected, but no property selected, move among the property sheet tabs
CTRL+TABMove to the property sheet tabs when a property is selected
TABMove to the first property of a tab when no property is selected
TABMove down one property on a tab in Microsoft Access
SHFT+TABMove up one property on a tab; or if already at the top, select the tab itself
CTRL+TABToggle forward between tabs when a property is selected
CTRL+SHFT+TABToggle backward between tabs when a property is selected
Work with the Field List pane
ALT F8Toggle the Field List pane in Microsoft Access
ENTERAdd the selected field to the form or report detail section
UP ARROW or DOWN ARROWMove up or down the Field List pane
SHFT+TABMove to the upper Field List pane from the lower pane
TABMove to the lower Field List pane from the upper pane
Keyboard shortcuts for using the Help window
TABSelect the next hidden text or hyperlink, or Show All or Hide All at the top of a topic
SHFT+TABSelect the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article
ENTERPerform the action for the selected Show All, Hide All, hidden text, or hyperlink
ALT+LEFT ARROWMove back to the previous Help topic
ALT RIGHT ARROWMove forward to the next Help topic in Microsoft Access
CTRL+POpen the Print dialog box
UP ARROW AND DOWN ARROWScroll small amounts up and down, respectively, within the currently-displayed Help topic.
PAGE UP AND PAGE DOWNScroll larger amounts up and down, respectively, within the currently-displayed Help topic.
SHFT F10Display a menu of commands for the Help window; requires that the Microsoft Access Help window have active focus (click an item in the Help window).
Send e-mail messages
ALT F ESend the active Microsoft Access database object (the object selected in the Navigation Pane) as an e-mail message
CTRL+SHFT+BOpen the Address Book from within Outlook
ALT+K or CTRL+KCheck the names in the To, Cc, and Bcc boxes against the Address Book
TABSelect the next box in the e-mail header or the body of the message when the last box in the e-mail header is active
SHFT+TABSelect the previous field or button in the e-mail header
Selecting text in a field
SHFT+RIGHT ARROWChange the size of the selection by one character to the right
CTRL+SHFT+RIGHT ARROWChange the size of the selection by one word to the right
SHFT+LEFT ARROWChange the size of the selection by one character to the left
CTRL+SHFT+LEFT ARROWChange the size of the selection by one word to the left
Selecting a field or record
TABSelect the next field in Microsoft Access
F2Switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) in a datasheet. When using a form or report, press ESC to leave Navigation mode.
SHFT+SPACEBARSwitch between selecting the current record and the first field of the current record, in Navigation mode
SHFT UP ARROWExtend selection to the previous record, if the current record is selected in Microsoft Access
SHFT+DOWN ARROWExtend selection to the next record, if the current record is selected
CTRL+A or CTRL+SHFT+SPACEBARSelect all records
Extending a selection
F8Turn on Extend mode (in Datasheet view, Extended Selection appears in the lower-right corner of the window); pressing F8 repeatedly extends the selection to the word, the field, the record, and all records
LEFT ARROW or RIGHT ARROWExtend a selection to adjacent fields in the same row in Datasheet view
UP ARROW or DOWN ARROWExtend a selection to adjacent rows in Datasheet view
SHFT+F8Undo the previous extension
ESCCancel Extend mode in Microsoft Access
Selecting and moving a column in Datasheet view
CTRL SPACEBARSelect the current column or cancel the column selection, in Microsoft Access Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) only
SHFT+RIGHT ARROWSelect the column to the right, if the current column is selected
SHFT+LEFT ARROWSelect the column to the left, if the current column is selected
CTRL+SHFT+F8Turn on Move mode (Move mode: The mode in which you can move column(s) in Datasheet view by using the left and right arrow keys.); then press the RIGHT ARROW or LEFT ARROW key to move selected column(s) to the right or left
Moving the insertion point in a field
RIGHT ARROWMove the insertion point one character to the right
CTRL+RIGHT ARROWMove the insertion point one word to the right
LEFT ARROWMove the insertion point one character to the left
CTRL+LEFT ARROWMove the insertion point one word to the left
ENDMove the insertion point to the end of the field, in single-line fields; or to move it to the end of the line in multi-line fields
CTRL+ENDMove the insertion point to the end of the field, in multiple-line fields
HOMEMove the insertion point to the beginning of the field, in single-line fields; or to move it to the beginning of the line in multi-line fields
CTRL+HOMEMove the insertion point to the beginning of the field, in multiple-line fields
Copying, moving, or deleting text
CTRL CCopy the selection to the Clipboard in Microsoft Access
CTRL+XCut the selection and copy it to the Clipboard
CTRL+VPaste the contents of the Clipboard at the insertion point
BACKSPACEDelete the selection or the character to the left of the insertion point
DELETEDelete the selection or the character to the right of the insertion point
CTRL DELETEDelete all characters to the right of the insertion point in Microsoft Access
Undoing changes
CTRL+Z or ALT+BACKSPACEUndo typing
ESCUndo changes in the current field or current record; if both have been changed, press ESC twice to undo changes, first in the current field and then in the current record
Entering data in Datasheet or Form view
CTRL+SEMICOLON (;)Insert the current date
CTRL+SHFT+COLON (:)Insert the current time
CTRL+ALT+SPACEBARInsert the default value for a field
CTRL APOSTROPHE (')Insert the value from the same field in the previous record in Microsoft Access
CTRL+PLUS SIGN (+)Add a new record
CTRL MINUS SIGN (-)In a Microsoft Access datasheet, delete the current record
SHFT+ENTERSave changes to the current record
SPACEBARSwitch between the values in a check box or option button
CTRL+ENTERInsert a new line
Refreshing fields with current data
F9Recalculate the fields in the Microsoft Access window
SHFT+F9Requery the underlying tables; in a subform, this requeries the underlying table for the subform only
F9Refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box
Navigate in Design view
F2Switch between Edit mode (with insertion point displayed) and Navigation mode
F4Toggle the property sheet in Microsoft Access
F5Switch to Form view from Microsoft Access form Design view
F6Switch between the upper and lower portions of a window (Design view of macros, queries, and the Advanced Filter/Sort window) Use F6 when the TAB key does not take you to the section of the screen you want.
F6Toggle forward between the design pane, properties, Navigation Pane, access keys, and Zoom controls (Design view of tables, forms, and reports)
F7Open the Microsoft Access Visual Basic Editor from a selected property in the property sheet for a form or report
ALT+F8Invokes the Field List pane in a form, report, or data access page. If the Field List pane is already open, focus moves to the Field List pane.
SHFT+F7When you have a code module open, switch from the Visual Basic Editor to form or report Design view
SHFT+F7Switch from a control's property sheet in form or report Design view to the design surface without changing the control focus
ALT+ENTERDisplay a property sheet
CTRL+CCopy the selected control to the Clipboard
CTRL+XCut the selected control and copy it to the Clipboard
CTRL+VPaste the contents of the Clipboard in the upper-left corner of the selected section
RIGHT ARROWMove the selected control to the right by a pixel along the page's grid
LEFT ARROWMove the selected control to the left by a pixel along the page's grid
UP ARROWMove the selected control up by a pixel along the page's grid Note For controls in a stacked layout, this switches the position of the selected control with the control directly above it, unless it is already the uppermost control in the layout.
DOWN ARROWMove the selected Microsoft Access control down by a pixel along the page's grid Note For controls in a stacked layout, this switches the position of the selected control with the control directly below it, unless it is already the lowermost control in the layout.
CTRL+RIGHT ARROWMove the selected control to the right by a pixel (irrespective of the page's grid)
CTRL+LEFT ARROWMove the selected control to the left by a pixel (irrespective of the page's grid)
CTRL+UP ARROWMove the selected control up by a pixel (irrespective of the page's grid) Note For controls in a stacked layout, this switches the position of the selected control with the control directly above it, unless it is already the uppermost control in the layout.
CTRL+DOWN ARROWMove the selected control down by a pixel (irrespective of the page's grid) Note For controls in a stacked layout, this switches the position of the selected control with the control directly below it, unless it is already the lowermost control in the layout.
SHFT+RIGHT ARROWIncrease the width of the selected control (to the right) by a pixel Note For controls in a stacked layout, this increases the width of the whole layout.
SHFT LEFT ARROWDecrease the width of the selected Microsoft Access control (to the left) by a pixel Note For controls in a stacked layout, this decreases the width of the whole layout.
SHFT+UP ARROWDecrease the height of the selected control (from the bottom) by a pixel
SHFT+DOWN ARROWIncrease the height of the selected control (from the bottom) by a pixel
Going to a specific record
F5Move to the record number box (record number box: A small box that displays the current record number in the lower-left corner in Datasheet view and Form view. To move to a specific record, you can type the record number in the box, and press ENTER.); then type the record number and press ENTER
Navigating between fields and records
TAB or RIGHT ARROWMove to the next field in Microsoft Access
ENDMove to the last field in the current record, in Navigation mode
SHFT+TAB, or LEFT ARROWMove to the previous field
HOMEMove to the first field in the current record, in Navigation mode
DOWN ARROWMove to the current field in the next record
CTRL+DOWN ARROWMove to the current field in the last record, in Navigation mode
CTRL+ENDMove to the last field in the last record, in Navigation mode
UP ARROWMove to the current field in the previous record in Microsoft Access
CTRL+UP ARROWMove to the current field in the first record, in Navigation mode
CTRL+HOMEMove to the first field in the first record, in Navigation mode
Navigating to another screen of data
PAGE DOWNMove down one screen in Microsoft Access
PAGE UPMove up one screen
CTRL+PAGE DOWNMove right one screen
CTRL+PAGE UPMove left one screen
Expanding and collapsing subdatasheet
CTRL SHFT DOWN ARROWMove from the Microsoft Access datasheet to expand the record's subdatasheet
CTRL+SHFT+UP ARROWCollapse the subdatasheet
Navigating between the datasheet and subdatasheet
TABEnter the subdatasheet from the last field of the previous record in the Microsoft Access datasheet
SHFT+TABEnter the subdatasheet from the first field of the following record in the datasheet
CTRL+TABExit the subdatasheet and move to the first field of the next record in the datasheet
CTRL+SHFT+TABExit the subdatasheet and move to the last field of the previous record in the datasheet
TABFrom the last field in the subdatasheet to enter the next field in the Microsoft Access datasheet
DOWN ARROWFrom the datasheet to bypass the subdatasheet and move to the next record in the datasheet
UP ARROWFrom the datasheet to bypass the subdatasheet and move to the previous record in the datasheet
Form view -Navigating between fields and records
TABMove to the next field in Microsoft Access
SHFT+TABMove to the previous field
ENDMove to the last control on the form and remain in the current record, in Navigation mode
CTRL+ENDMove to the last control on the form and set focus in the last record, in Navigation mode
HOMEMove to the first control on the form and remain in the current record, in Navigation mode
CTRL+HOMEMove to the first control on the form and set focus in the first record, in Navigation mode
CTRL PAGE DOWNMove to the current field in the next record in Microsoft Access
CTRL+PAGE UPMove to the current field in the previous record
Navigating in forms with more than one page
PAGE DOWNMove down one page; at the end of the record, moves to the equivalent page on the next record in Microsoft Access
PAGE UPMove up one page; at the end of the record, moves to the equivalent page on the previous record
Navigating between the main form and subform
TABEnter the subform from the preceding field in the main form in Microsoft Access
SHFT+TABEnter the subform from the following field in the main form
CTRL TABExit the subform and move to the next field in the master form or next record in Microsoft Access
CTRL+SHFT+TABExit the subform and move to the previous field in the main form or previous record
Navigate in Print Preview and Layout Preview
P (for forms and reports) or CTRL+P (for datasheets, forms, and reports)Open the Print dialog box
SOpen the Page Setup dialog box (forms and reports only)
ZZoom in or out on a part of the page
C or ESCCancel Print Preview or Layout Preview in Microsoft Access
DOWN ARROWScroll down in small increments
PAGE DOWNScroll down one full screen
CTRL+DOWN ARROWMove to the bottom of the page
UP ARROWScroll up in small increments
PAGE UPScroll up one full screen
CTRL+UP ARROWMove to the top of the page
RIGHT ARROWScroll to the right in small increments in Microsoft Access
ENDMove to the right edge of the page
CTRL+ENDMove to the lower-right corner of the page
LEFT ARROWScroll to the left in small increments
HOMEMove to the left edge of the page
CTRL+HOMEMove to the upper-left corner of the page
Navigate in the Database Diagram window in an Access project
ESCMove from a table cell to the table's title bar
ENTERMove from a table's title bar to the last cell you edited
TABMove from table title bar to table title bar, or from cell to cell inside a table
ALT + DOWN ARROWExpand a list inside a table
DOWN ARROWScroll through the items in a drop-down list from top to bottom
UP ARROWMove to the previous item in a list
ENTERSelect an item in a list and move to the next cell
SPACEBARChange the setting in a check box
HOMEGo to the first cell in the row, or to the beginning of the current cell
ENDGo to the last cell in the row, or to the end of the current cell
PAGE DOWNScroll to the next page inside a table, or to the next page of the diagram
PAGE UPScroll to the previous page inside a table, or to the previous page of the diagram
Navigate in Query Desgner Diagram Pane
TAB, or SHFT+TABMove among tables, views, and functions, (and to join lines, if available)
Arrow keysMove between columns in a table, view, or function in Microsoft Access
SPACEBAR or PLUS keyChoose the selected data column for output
SPACEBAR or MINUS keyRemove the selected data column from the query output
DELETERemove the selected table, view, or function, or join line from the query
Press Navigate in Query Desgner Grid Pane
Arrow keys or TAB or SHFT+TABMove among cells
CTRL+DOWN ARROWMove to the last row in the current column
CTRL+UP ARROWMove to the first row in the current column
CTRL+HOMEMove to the top left cell in the visible portion of grid
CTRL+ENDMove to the bottom right cell
UP ARROW or DOWN ARROWMove in a drop-down list
CTRL SPACEBARSelect an entire grid column in Microsoft Access Query Designer grid pane
F2Toggle between edit mode and cell selection mode
CTRL+CCopy selected text in cell to the Clipboard (in edit mode)
CTRL+XCut selected text in cell and place it on the Clipboard (in edit mode)
CTRL+VPaste text from the Clipboard (in edit mode)
INSToggle between insert and overstrike mode while editing in a cell
SPACEBARToggle the check box in the Output column Note If multiple items are selected, pressing this key affects all selected items.
DELETEClear the selected contents of a cell
DELETERemove row containing selected data column from the query Note If multiple items are selected, pressing this key affects all selected items.
DELETEClear all values for a selected grid column
INS ( after you select grid row)Insert row between existing rows
INS ( after you select any Or ... column)Add an Or ... column
Keys for selecting elements in PivotTable view
The TAB keyMove the selection from left to right, and then down in Microsoft Access PivotTable view
ENTERMove the selection from top to bottom, and then to the right
SHFT+TABSelect the cell to the left. If the current cell is the leftmost cell, SHFT+TAB selects the last cell in the previous row.
SHFT+ENTERSelect the cell above the current cell. If the current cell is the topmost cell, SHFT+ENTER selects the last cell in the previous column.
CTRL+ENTERSelect the detail cells for the next item in the row area
SHFT+CTRL+ENTERSelect the detail cells for the previous item in the row area
Arrow keysMove the selection in the direction of the arrow key. If a row or column field is selected, press DOWN ARROW to move to the first item of data in the field, and then press an arrow key to move to the next or previous item or back to the field. If a detail field is selected, press DOWN ARROW or RIGHT ARROW to move to the first cell in the detail area.
SHFT+arrow keysExtend or reduce the selection in the direction of the arrow key
CTRL+arrow keysMove the selection to the last cell in the direction of the arrow key
SHFT+ALT+arrow keysMove the selected item in the direction of the arrow key
HOMESelect the leftmost cell of the current row
ENDSelect the rightmost cell of the current row
CTRL+HOMESelect the leftmost cell of the first row
CTRL+ENDSelect the last cell of the last row
SHFT+CTRL+HOMEExtend selection to the leftmost cell of the first row
SHFT+CTRL+ENDExtend selection to the last cell of the last row
CTRL+SPACEBARSelect the field for the currently selected item of data, total, or detail
SHFT+SPACEBARSelect the entire row containing the currently selected cell
CTRL ASelect the entire Microsoft Access PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.)
PAGE DOWNDisplay the next screen
PAGE UPDisplay the previous screen
SHFT+PAGE DOWNExtend the selection down one screen
SHFT+PAGE UPReduce the selection by one screen
ALT+PAGE DOWNDisplay the next screen to the right
ALT+PAGE UPDisplay the previous screen to the left
SHFT+ALT+PAGE DOWNExtend the selection to the page on the right
SHFT+ALT+PAGE UPExtend the selection to the page on the left
Keys for carrying out commands
F1Display Help topics
SHFT F10Display the shortcut menu for the selected element of the Microsoft Access PivotTable view. Use the shortcut menus to carry out commands in the PivotTable view.
Underlined letterCarry out a command on the shortcut menu
ESCClose the shortcut menu without carrying out a command
ALT+ENTERDisplay the Properties dialog box
ALT F4Close the Microsoft Access Properties dialog box
ESCCancel a refresh operation in progress
CTRL+CCopy the selected data from the PivotTable view to the Clipboard
CTRL+EExport the contents of the PivotTable view to Microsoft Office Excel 2007Office Excel 2007
Keys for displaying, hiding, filtering, or sorting data
CTRL+8Show or hide the expand indicators ( and boxes) beside items
CTRL+PLUS SIGN (on the numeric keypad)Expand the currently selected item
CTRL MINUS SIGN (on the numeric keypad)Hide the currently selected Microsoft Access item
ALT+DOWN ARROWOpen the list for the currently selected field
The TAB keyAlternately move to the most recently selected item, the OK button, and the Cancel button in the drop-down list for a field
Arrow keysMove to the next item in the drop-down list for a field
SPACEBARSelect or clear the check box for the current item in the drop-down list for a field
ENTERClose the drop-down list for a field and apply any changes you made
ESCClose the drop-down list for a field without applying your changes
CTRL TTurn the Microsoft Access AutoFilter on or off
CTRL+SHFT+ASort data in the selected field or total in ascending order (A-Z 0-9)
CTRL+SHFT+ZSort data in the selected field or total in descending order (Z-A 9-0)
ALT+SHFT+UP ARROW or ALT+SHFT+LEFT ARROWMove the selected member up or left
ALT+SHFT+DOWN ARROW or ALT+SHFT+RIGHT ARROWMove the selected member down or right
Keys for working with the Field List pane
CTRL+LDisplay the Field List pane, or activate it if it is already displayed
Arrow keysMove to the next Microsoft Access item in the Field List pane
SHFT+UP ARROWMove to the previous item and include it in the selection
SHFT+DOWN ARROWMove to the next item and include it in the selection
CTRL UP ARROWMove to the previous Microsoft Access item, but don't include the item in the selection
CTRL+DOWN ARROWMove to the next item, but don't include the item in the selection
CTRL+SPACEBARRemove the item from the selection, if the item that has focus is included in the selection, and vice versa
PLUS SIGN (numeric keypad)Expand the current item in the Field List pane to display its contents. Or expand Totals to display the available total fields.
MINUS SIGN (numeric keypad)Collapse the current item in the Field List pane to hide its contents. Or collapse Totals to hide the available total fields.
The TAB keyAlternately move to the most recently selected item, the Add to button, and the list next to the Add to button in the Field List pane
ALT+DOWN ARROWOpen the drop-down list next to the Add to button in the Field List pane. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.
ENTERAdd the highlighted field in the Field List pane to the area in the PivotTable view that is displayed in the Add to list
ALT F4Close the Field List pane in Microsoft Access
Keys for adding fields and totals
CTRL SHFT SAdd a new total field for the selected field in the Microsoft Access PivotTable view by using the Sum summary function
CTRL+SHFT+CAdd a new total field for the selected field in the PivotTable view by using the Count summary function
CTRL+SHFT+MAdd a new total field for the selected field in the PivotTable view by using the Min summary function
CTRL+SHFT+XAdd a new total field for the selected field in the PivotTable view by using the Max summary function
CTRL+SHFT+EAdd a new total field for the selected field in the PivotTable view by using the Average summary function
CTRL SHFT DAdd a new total field for the selected field in the Microsoft Access PivotTable view by using the Standard Deviation summary function
CTRL+SHFT+TAdd a new total field for the selected field in the PivotTable view by using the Standard Deviation Population summary function
CTRL+SHFT+VAdd a new total field for the selected field in the PivotTable view by using the Variance summary function
CTRL SHFT RAdd a new total field for the selected field in the PivotTable view by using the Variance Population summary function in Microsoft Access
CTRL+SHFT+BTurn subtotals and grand totals on or off for the selected field in the PivotTable view
CTRL+FAdd a calculated detail field
Keys for changing the layout
CTRL+1Move the selected field in the PivotTable view to the row area
CTRL+2Move the selected field in the PivotTable view to the column area
CTRL 3Move the selected field in the Microsoft Access PivotTable view to the filter area
CTRL+4Move the selected field in the PivotTable view to the detail area
CTRL+LEFT ARROWMove the selected row or column field in the PivotTable view to a higher level
CTRL RIGHT ARROWMove the selected row or column field in the Microsoft Access PivotTable view to a lower level
Keys for formatting elements in PivotTable view
CTRL+SHFT+~ (tilde)Apply the general number format to values in the selected total or detail field
CTRL+SHFT+$Apply the currency format, with two decimal places and negative numbers in parentheses, to values in the selected total or detail field
CTRL SHFT %Apply the percentage format, with no decimal places, to values in the selected total or detail field in Microsoft Access PivotTable view
CTRL+SHFT+^Apply the exponential number format, with two decimal places, to values in the selected total or detail field
CTRL+SHFT+#Apply the date format, with the day, month, and year, to values in the selected total or detail field
CTRL+SHFT+@Apply the time format, with the hour, minute, and AM or PM, to values in the selected total or detail field
CTRL+SHFT+!Apply the numeric format, with two decimal places, thousands separator, and a minus sign for negative values, to values in the selected total or detail field
CTRL BMake text bold in the selected field of the Microsoft Access PivotTable view
CTRL+UMake text underlined in the selected field of the PivotTable view
CTRL+IMake text italic in the selected field of the PivotTable view
Pivot chart view - Keys for selecting items in a chart
RIGHT ARROWSelect the next item in the Microsoft Access chart
LEFT ARROWSelect the previous item in the chart
DOWN ARROWSelect the next group of items
UP ARROWSelect the previous group of items
Pivot chart view - Keys for working with properties and options
ALT+ENTERDisplay the Properties dialog box
ALT F4Close the Microsoft Access Properties dialog box
The TAB keyWhen the Properties dialog box is active, select the next item on the active tab
RIGHT ARROWWhen a tab in the Properties dialog box is active, select the next tab
LEFT ARROWWhen a tab in the Properties dialog box is active, select the previous tab
DOWN ARROWDisplay a list or palette when a button that contains a list or palette is selected
SHFT F10Display the Microsoft Access shortcut menu
Underlined letterCarry out a command on the shortcut menu
ESCClose the shortcut menu without carrying out a command
Pivot chart view - Keys for working with fields
ALT DOWN ARROWOpen the list for the currently selected field in Microsoft Access Pivot chart view
The TAB keyIn the drop-down list for a field, alternately move to the most recently selected item, the OK button, and the Cancel button
Arrow keysIn the drop-down list for a field, move to the next item
SPACEBARIn the drop-down list for a field, select or clear the check box for the current item
ENTERClose the drop-down list for a field and apply any changes you made
ESCClose the drop-down list for a field without applying your changes
Pivot chart view - Keys for working with the Field List pane
CTRL+LDisplay the Field List pane, or activate it if it is already displayed
Arrow keysMove to the next item in the Field List pane
SHFT+UP ARROWMove to the previous item and include it in the selection
SHFT+DOWN ARROWMove to the next item and include it in the selection
CTRL+UP ARROWMove to the previous item, but don't include the item in the selection
CTRL+DOWN ARROWMove to the next item, but don't include the item in the selection
CTRL+SPACEBARRemove the item from the selection if the item that has focus is included in the selection, and vice versa
PLUS SIGN (numeric keypad)Expand the current item in the Field List pane to display its contents, or expand Totals to display the available total fields
MINUS SIGN (numeric keypad)Collapse the current item in the Field List pane to hide its contents, or collapse Totals to hide the available total fields.
The TAB keyIn the Field List pane, alternately move to the most recently selected item, the Add to button, and the list next to the Add to button
ALT+DOWN ARROWOpen the drop-down list next to the Add to button in the Field List pane. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.
ENTERAdd the highlighted field in the Field List pane to the drop area that is displayed in the Add to list
ALT F4Close the Field List pane in Microsoft Access
In the Help window
F1Open the Help window in Microsoft Access
ALT+F4Close the Help window
ALT+TABSwitch between the Help window and the active program.
ALT+HOMEGo back to Program Name Home.
TABSelect the next item in the Help window in Microsoft Access .
SHFT+TABSelect the previous item in the Help window.
ENTERPerform the action for the selected item.
TAB or SHFT+TABIn the Browse Program Name Help section of the Help window, select the next or previous item, respectively.
ENTERIn the Browse Program Name Help section of the Help window, expand or collapse the selected item, respectively.
TABSelect the next hidden text or hyperlink, including Show All or Hide All at the top of a topic.
SHFT TABSelect the previous hidden text or hyperlink in Microsoft Access .
ENTERPerform the action for the selected Show All, Hide All, hidden text, or hyperlink.
ALT+LEFT ARROW or BACKSPACEMove back to the previous Help topic (Back button).
ALT+RIGHT ARROWMove forward to the next Help topic (Forward button).
UP ARROW, DOWN ARROWScroll small amounts up or down, respectively, within the currently displayed Help topic.
PAGE UP, PAGE DOWNScroll larger amounts up or down, respectively, within the currently displayed Help topic.
SHFT+F10Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window).
ESCStop the last action (Stop button).
F5Refresh the window (Refresh button) in Microsoft Access
CTRL+PPrint the current Help topic. Note If the cursor is not in the current Help topic, press F6 and then press CTRL+P.
F6, and then press ENTER to open the list of choicesChange the connection state.
F6Switch among areas in the Help window; for example, switch between the toolbar and the Search list.
UP ARROW, DOWN ARROWIn a Table of Contents in tree view, select the next or previous item, respectively.
LEFT ARROW, RIGHT ARROWIn a Table of Contents in tree view, expand or collapse the selected item, respectively.
Office basics - Display and use windows
ALT+TABSwitch to the next window.
ALT+SHFT+TABSwitch to the previous window.
CTRL+W or CTRL+F4Close the active window.
F6Move to a task pane from another pane in the program window (clockwise direction). You might need to press F6 more than once. Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar or Microsoft Office Fluent Ribbon and then pressing CTRL+TAB to move to the task pane.
CTRL+F6When more than one window is open, switch to the next window.
CTRL+SHFT+F6Switch to the previous window.
CTRL F8When a document window is not maximized in Microsoft Access , perform the Size command (on the Control menu for the window). Press the arrow keys to resize the window, and, when finished, press ENTER.
CTRL+F9Minimize a window to an icon (works for only some Microsoft Office programs).
CTRL+F10Maximize or restore a selected window.
PRINT SCREENCopy a picture of the screen to the Clipboard.
ALT+PRINT SCREENCopy a picture of the selected window to the Clipboard.
Office basics - Move around in text or cells
LEFT ARROWMove one character to the left.
RIGHT ARROWMove one character to the right.
UP ARROWMove one line up.
DOWN ARROWMove one line down.
CTRL+LEFT ARROWMove one word to the left.
CTRL+RIGHT ARROWMove one word to the right.
ENDMove to the end of a line.
HOMEMove to the beginning of a line.
CTRL+UP ARROWMove up one paragraph.
CTRL+DOWN ARROWMove down one paragraph.
CTRL+ENDMove to the end of a text box.
CTRL+HOMEMove to the beginning of a text box.
CTRL ENTERMove to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide.
SHFT+F4Repeat the last Find action.
Office basics - Move around in and work in tables
TABMove to the next cell in Microsoft Access .
SHFT+TABMove to the preceding cell.
DOWN ARROWMove to the next row.
UP ARROWMove to the preceding row.
CTRL+TABInsert a tab in a cell.
ENTERStart a new paragraph.
TAB at the end of the last rowAdd a new row at the bottom of the table.
Office basics - Access and use task panes
F6Move to a task pane from another pane in the program window. (You might need to press F6 more than once.) Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar and then pressing CTRL+TAB to move to the task pane.
CTRL+TABWhen a menu or toolbar is active, move to a task pane. (You might need to press CTRL+TAB more than once.)
TAB or SHFT+TABWhen a task pane is active, select the next or previous option in the task pane.
CTRL+DOWN ARROWDisplay the full set of commands on the task pane menu.
DOWN ARROW or UP ARROWMove among choices on a selected submenu; move among certain options in a group of options in a dialog box.
SPACEBAR or ENTEROpen the selected menu, or perform the action assigned to the selected button.
SHFT+F10Open a shortcut menu; open a drop-down menu for the selected gallery item.
HOME or ENDWhen a menu or submenu is visible, select the first or last command on the menu or submenu in Microsoft Access .
PAGE UP or PAGE DOWNScroll up or down in the selected gallery list.
CTRL+HOME or CTRL+ENDMove to the top or bottom of the selected gallery list.
Office basics - Access and use smart tags
ALT+SHFT+F10Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.
DOWN ARROWSelect the next item on a smart tag menu.
UP ARROWSelect the previous item on a smart tag menu.
ENTERPerform the action for the selected item on a smart tag menu.
ESCClose the smart tag menu or message.
Office basics - Use dialog boxes
TABMove to the next option or option group.
SHFT+TABMove to the previous option or option group.
CTRL+TABSwitch to the next tab in a dialog box.
CTRL+SHFT+TABSwitch to the previous tab in a dialog box.
Arrow keysMove between options in an open drop-down list, or between options in a group of options.
SPACEBARPerform the action assigned to the selected button; select or clear the selected check box.
First letter of an optn in a drop-down listOpen the list if it is closed and move to that option in the list.
ALT+ the letter underlined in an optnSelect an option; select or clear a check box.
ALT+DOWN ARROWOpen a selected drop-down list.
ESCClose a selected drop-down list; cancel a command and close a dialog box.
ENTERPerform the action assigned to a default button in a dialog box.
Office basics - Use edit boxes within dialog boxes
HOMEMove to the beginning of the entry.
ENDMove to the end of the entry.
LEFT ARROW or RIGHT ARROWMove one character to the left or right.
CTRL+LEFT ARROWMove one word to the left.
CTRL+RIGHT ARROWMove one word to the right.
SHFT+LEFT ARROWSelect or cancel selection one character to the left.
SHFT+RIGHT ARROWSelect or cancel selection one character to the right.
CTRL+SHFT+LEFT ARROWSelect or cancel selection one word to the left.
CTRL+SHFT+RIGHT ARROWSelect or cancel selection one word to the right.
SHFT+HOMESelect from the insertion point to the beginning of the entry.
SHFT+ENDSelect from the insertion point to the end of the entry.
Office basics - Use the Open and Save As dialog boxes
ALT+1Go to the previous folder.
ALT+2Up One Level button: open the folder up one level above the open folder.
ALT+3Search the Web button: close the dialog box and open your Web search page
ALT+3Delete button: delete the selected folder or file.
ALT+4Create New Folder button: create a new folder.
ALT+5Views button: switch among available folder views.
ALT+LTools button: show the Tools menu.
SHFT+F10Display a shortcut menu for a selected item such as a folder or file.
TABMove between options or areas in the dialog box.
F4 or ALT+IOpen the Look in list.
F5Refresh the file list.