Tuesday, 14 January 2014

Microsoft Access 2003 Keyboard Shortcuts

SHORTCUTACTION
Opening databases
CTRL+NTo open a new database
CTRL OTo open an existing database in Microsoft Access
ALT+F4To quit Microsoft Access
Printing and saving
CTRL+PTo print the current or selected object
P or CTRL+PTo open the Print dialog box
STo open the Page Setup dialog box
C or ESCTo cancel Print Preview or Layout Preview in Microsoft Access
CTRL+S or SHFT+F12 or ALT+SHFT+F2To save a database object
F12 or ALT+F2To open the Save As dialog box
Using a combo box or list box
F4 or ALT+DOWN ARROWTo open a combo box
F9To refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box
DOWN ARROWTo move down one line
PAGE DOWNTo move down one page
UP ARROWTo move up one line
PAGE UPTo move up one page
TABTo exit the combo box or list box
Finding and replacing text or data
CTRL FTo open the Find tab in the Find and Replace dialog box in Microsoft Access (Datasheet view and Form view only)
CTRL+HTo open the Replace tab in the Find and Replace dialog box (Datasheet view and Form view only)
SHFT+F4To find the next occurrence of the text specified in the Find and Replace dialog box when the dialog box is closed (Datasheet view and Form view only)
Working in Design view
F2To switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.)
F4To switch to the property sheet (Design view in forms and reports in databases and Access projects)
F5To switch to Form view from form Design view in Microsoft Access
F6To switch between the upper and lower portions of a window (Design view of tables, macros, and queries and the Advanced Filter/Sort window only)
F7To switch to the Code Builder from form or report Design view (Design view window or property sheet)
SHFT+F7To switch from the Visual Basic Editor to form or report Design view
ALT V PTo open property sheet for a selected object in Microsoft Access
Editing controls in form and report Design view
SHFT+ENTERTo add a control to a section
CTRL+CTo copy the selected control to the Clipboard
CTRL+XTo cut the selected control and copy it to the Clipboard
CTRL VTo paste the contents of the Clipboard in the upper-left corner of the selected section in Microsoft Access
CTRL+RIGHT ARROWTo move the selected control to the right
CTRL+LEFT ARROWTo move the selected control to the left
CTRL+UP ARROWTo move the selected control up
CTRL+DOWN ARROWTo move the selected control down
SHFT+DOWN ARROWTo increase the height of the selected control
SHFT+RIGHT ARROWTo increase the width of the selected control
SHFT UP ARROWTo reduce the height of the selected control in Microsoft Access
SHFT+LEFT ARROWTo reduce the width of the selected control
Window operations
F11To bring the Database window to the front in Microsoft Access
CTRL+F6To cycle between open windows
ENTERTo restore the selected minimized window when all windows are minimized
CTRL+F8To turn on Resize mode for the active window when it's not maximized; press the arrow keys to resize the window
ALT SPACEBARTo display the Control menu in Microsoft Access
SHFT+F10To display the shortcut menu
CTRL+W or CTRL+F4To close the active window
ALT+F11To switch between the Visual Basic Editor and the previous active window
ALT SHFT F11To switch to the Microsoft Script Editor from the previous active window in Microsoft Access
Working with Wizards
TABMove to the Help button in the wizard
ALT NTo move to the next window in the wizard in Microsoft Access
ALT+BTo move to the previous window in the wizard
ALT+FTo close the wizard window
Miscellaneous
F2To display the complete hyperlink address for a selected hyperlink
F7To check spelling in Microsoft Access
SHFT+F2To open the Zoom box to conveniently enter expressions and other text in small input areas
ALT+ENTERTo display a property sheet in Design view
ALT+F4To quit Microsoft Access, close a dialog box, or close a property sheet
CTRL F2To invoke a Builder in Microsoft Access
CTRL+F11To toggle between a custom menu bar and a built-in menu bar
CTRL RIGHT ARROW or CRTL COMMA (,)To toggle forward between views when in a table, query, form, report, page, view , PivotTable list, PivotChart report, stored procedure, or Access project (.adp) function. If there are additional views available, successive keystrokes will move to the next available view in Microsoft Access.
CTRL+LEFT ARROW or CRTL+PERIOD (.)To toggle back between views when in a table, query, form, report, page, view, PivotTable list, PivotChart report, stored procedure, or .adp function. If there are additional views available, successive keystrokes will move to the previous view
Database window - editing and navigating the Object list
F2To rename a selected object in Microsoft Access
DOWN ARROWTo move down one line
PAGE DOWNTo move down one window
ENDTo move to the last object
UP ARROWTo move up one line
PAGE UPTo move up one window
HOMETo move to the first object
Database window - Navigating and opening objects
CTRL+TABTo cycle through the Objects bar top to bottom
SHFT+CTRL+TABTo cycle through the Objects bar bottom to top
ENTER or ALT OTo open the selected table or query in Datasheet view, or form in Form view in Microsoft Access
ENTERTo open the selected report in Print Preview
ENTERTo open the selected data access page in Page view
ENTERTo run the selected macro in Microsoft Access
CTRL+ENTER or ALT+DTo open the selected table, query, form, report, data access page, macro, or module in Design view
ALT+NTo create a new table, query, form, report, data access page, macro, or module
F5To refresh the Database window in Microsoft Access
CTRL+GTo display the Immediate window in the Visual Basic Editor
Work with menus
SHFT+F10To show the shortcut menu
F10To make the menu bar active in Microsoft Access
ALT+SPACEBARTo show the program icon menu (on the program title bar)
DOWN ARROW or UP ARROWWith the menu or submenu is visible, to select the next or previous command
LEFT ARROW or RIGHT ARROWTo select the menu to the left or right; or, when a submenu is visible, to switch between the main menu and the submenu
HOME or ENDTo select the first or last command on the menu or submenu
ALTTo close the visible menu and submenu at the same time
ESCTo close the visible menu; or, with a submenu visible, to close the submenu only
Work with toolbars
CTRL TAB or CTRL SHFT TABTo select the next or previous toolbar in Microsoft Access
TAB or SHFT+TABWhen a toolbar is active, to select the next or previous button or menu on the toolbar
ENTERWhen a menu on a toolbar is selected, to open the menu
ENTERWhen a button is selected, to perform the action assigned to a button
Using a program window
ALT+TABTo switch to the next program
ALT+SHFT+TABTo switch to the previous program
CTRL+ESCTo show the Windows Start menu
CTRL WTo close the active database window in Microsoft Access
CTRL+F6To switch to the next database window
CTRL SHFT F6To switch to the previous database window in Microsoft Access
ENTERTo restore the selected minimized window when all windows are minimized
Using a dialog box
CTRL+TAB or CTRL+PAGE DOWNTo switch to the next tab in a dialog box
CTRL SHFT TAB or CTRL PAGE UPTo switch to the previous tab in a dialog box in Microsoft Access
TABTo move to the next option or option group
SHFT+TABTo move to the previous option or option group
Arrow keysTo move between options in the selected drop-down list box, or to move between some options in a group of options
SPACEBARTo perform the action assigned to the selected button; select or clear the check box
Letter key for the first letter in the optn name you want (when a drop-down list box is selected)To move to the option by the first letter in the option name in a drop-down list box
ALT+letter keyTo select the option, or to select or clear the check box by the letter underlined in the option name
ALT DOWN ARROWTo open the selected drop-down list box in Microsoft Access
ESCTo close the selected drop-down list box
ENTERTo perform the action assigned to the default button in the dialog box
ESCTo cancel the command and close the dialog box
ALT F4To close a dialog box in Microsoft Access
Editing in a text box
HOMETo move to the beginning of the entry
ENDTo move to the end of the entry
LEFT ARROW or RIGHT ARROWTo move one character to the left or right
CTRL+LEFT ARROW or CTRL+RIGHT ARROWTo move one word to the left or right
SHFT+HOMETo select from the insertion point to the beginning of the entry
SHFT+ENDTo select from the insertion point to the end of the entry
SHFT+LEFT ARROWTo select one character to the left
SHFT+RIGHT ARROWTo select one character to the right
CTRL+SHFT+LEFT ARROWTo select one word to the left
CTRL+SHFT+RIGHT ARROWTo select one word to the right
Work with the Open, File New Database, and Save dialog boxes
ALT+1Go to the previous folder ()
ALT+2Open the folder up one level from the open folder (Up One Level button )
ALT+3Close the dialog box, and open your World Wide WebWorld Wide Web search page (Search the Web button )
ALT+4Delete the selected folder or file (Delete button )
ALT+5Create a new subfolder in the open folder (Create New Folder button )
ALT+6Switch between List, Details, Properties, and Preview views
ALT+7Show the Tools menu (Tools button)
Work with task panes
F6Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)
Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.
CTRL+TABWhen a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
TAB or SHFT+TABWhen a task pane is active, select the next or previous option in the task pane
CTRL DOWN ARROWDisplay the full set of commands on the task pane menu in Microsoft Access
DOWN ARROW or UP ARROWMove among choices in a selected submenu; move among certain options in a group of options
SPACEBAR or ENTEROpen the selected menu, or perform the action assigned to the selected button
SHFT+F10Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.); open a drop-down menu for the selected gallery item
HOME or ENDWhen a menu or submenu is visible, select the first or last command on the menu or submenu
PAGE UP or PAGE DOWNScroll up or down in the selected Microsoft Access gallery list
CTRL+HOME or CTRL+ENDMove to the top or bottom of the selected gallery list
In the Help task pane
F1Display the Help task pane in Microsoft Access.
F6Switch between the Help task pane and the active application.
TABSelect the next item in the Help task pane in Microsoft Access.
SHFT+TABSelect the previous item in the Help task pane.
ENTERPerform the action for the selected Microsoft Access item.
DOWN ARROW and UP ARROWIn a Table of Contents, select the next and previous item, respectively.
RIGHT ARROW and LEFT ARROWIn a Table of Contents, expand and collapse the selected item, respectively.
ALT+LEFT ARROWMove back to the previous task Pane.
ALT+RIGHT ARROWMove forward to the next task Pane.
CTRL+SPACEBAROpen the menu of Pane options.
CTRL F1Close and reopen the current task pane in Microsoft Access help.
RIGHT ARROWExpand a +/- list.
LEFT ARROWCollapse a +/- list.
In the Help window
TABSelect the next hidden text or hyperlink, or Show All or Hide All at the top of a topic
SHFT+TABSelect the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article
ENTERPerform the action for the selected Show All, Hide All, hidden text, or hyperlink
ALT LEFT ARROWMove back to the previous Microsoft Access Help topic.
ALT+RIGHT ARROWMove forward to the next Help topic.
CTRL PPrint the current Microsoft Access Help topic.
UP ARROW AND DOWN ARROWScroll small amounts up and down, respectively, within the currently-displayed Help topic.
PAGE UP AND PAGE DOWNScroll larger amounts up and down, respectively, within the currently-displayed Help topic.
ALT+UChange whether the Help window appears connected to (tiled) or separate from (untiled) the active application.
SHFT+F10Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).
Send e-mail messages
ALT F D ASend the active Microsoft Access database object as an e-mail message
CTRL+SHFT+BOpen the Address Book
ALT+KCheck the names in the To, Cc, and Bcc boxes against the Address Book
TABSelect the next box in the e-mail header or the body of the message when the last box in the e-mail header is active
SHFT+TABSelect the previous field or button in the e-mail header
Selecting text in a field
SHFT+RIGHT ARROWTo extend one character to the right
CTRL+SHFT+RIGHT ARROWTo extend one word to the right
SHFT+LEFT ARROWTo extend one character to the left
CTRL+SHFT+LEFT ARROWTo extend one word to the left
Selecting a field or record
TABTo select the next field
F2To switch between Edit mode (with insertion point displayed) and Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.)
SHFT SPACEBARTo switch between selecting the current record and the first field of the current record, in Navigation mode in Microsoft Access
SHFT+UP ARROWTo extend selection to the previous record, if the current record is selected
SHFT+DOWN ARROWTo extend selection to the next record, if the current record is selected
CTRL A or CTRL SHFT SPACEBARTo select all records in Microsoft Access
Extending a selection
F8To turn on Extend mode (EXT appears in the lower-right corner of the window); pressing F8 repeatedly extends the selection to the word, the field, the record (in Datasheet view only), and all records
LEFT ARROW or RIGHT ARROWTo extend a selection to adjacent fields in the same row in Datasheet view
UP ARROW or DOWN ARROWTo extend a selection to adjacent rows in Datasheet view in Microsoft Access
SHFT+F8To undo the previous extension
ESCTo cancel Extend mode
Selecting and moving a column in Datasheet view
CTRL+SPACEBARTo select the current column or cancel the column selection, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.) only
SHFT+RIGHT ARROWTo select the column to the right, if the current column is selected
SHFT LEFT ARROWTo select the column to the left, if the current column is selected in Microsoft Access
CTRL+SHFT+F8To turn on Move mode (Move mode: The mode in which you can move column(s) in Datasheet view by using the left and right arrow keys.); then press the RIGHT ARROW or LEFT ARROW key to move selected column(s) to the right or left
Moving the insertion point in a field
RIGHT ARROWTo move it one character to the right
CTRL+RIGHT ARROWTo move it one word to the right
LEFT ARROWTo move it one character to the left
CTRL+LEFT ARROWTo move it one word to the left
ENDTo move it to the end of the field, in single-line fields
CTRL+ENDTo move it to the end of the field, in multiple-line fields
HOMETo move it to the beginning of the field, in single-line fields
CTRL HOMETo move it to the beginning of the field, in multiple-line fields in Microsoft Access
Copying, moving, or deleting text
CTRL+CTo copy the selection to the Clipboard
CTRL+XTo cut the selection and copy it to the Clipboard
CTRL VTo paste the contents of the Clipboard at the insertion point in Microsoft Access
BACKSPACETo delete the selection or the character to the left of the insertion point
DELETETo delete the selection or the character to the right of the insertion point
CTRL+DELETETo delete all characters to the right of the insertion point
Undoing changes
CTRL Z or ALT BACKSPACETo undo typing in Microsoft Access
ESCTo undo changes in the current field or current record; if both have been changed, press ESC twice to undo changes, first in the current field and then in the current record
Entering data in Datasheet or Form view
CTRL+SEMICOLON (;)To insert the current date
CTRL+SHFT+COLON (:)To insert the current time
CTRL ALT SPACEBARTo insert the default value for a field in Microsoft Access
CTRL+APOSTROPHE (')To insert the value from the same field in the previous record
CTRL+PLUS SIGN (+)To add a new record
CTRL MINUS SIGN (-)To delete the current record in Microsoft Access
SHFT+ENTERTo save changes to the current record
SPACEBARTo switch between the values in a check box or option button
CTRL+ENTERTo insert a new line
Refreshing fields with current data
F9To recalculate the fields in the window in Microsoft Access
SHFT+F9To requery (requery: To rerun a query underlying the active form or datasheet in order to reflect changes to the records, display newly added records, and eliminate deleted records.) the underlying tables; in a subform, this requeries the underlying table for the subform only
F9Refresh the contents of a Lookup field (Lookup field: A field, used on a form or report in an Access database, that either displays a list of values retrieved from a table or query, or stores a static set of values.) list box or combo box
Navigate in Design view
F5To move to the record number box; then type the record number and press ENTER
F2To switch between Edit mode (with insertion point displayed) and Navigation mode
F5To switch to Form view from form Design view in Microsoft Access
F6To switch between the upper and lower portions of a window (Design view of the Advanced Filter/Sort window only)
F7To switch to the Code Builder from form or report Design view (Design view window or property sheet)
F8Invokes the field list in a form, report , or data access page. If field list is already open, moves focus to field list
SHFT+F7To switch from the Visual Basic Editor to form or report Design view
SHFT+F7To switch from a control's property sheet in form or report Design view to the design surface without changing the control focus
ALT ENTERTo display a property sheet in Design view in Microsoft Access
ENTER or ALT+OTo open the selected form in Form view
CTRL+ENTER or ALT+DTo open the selected table, query, form, report, data access page, macro, or module in Design view
CTRL+TABWith focus set to a section, will move the focus to a subsection
SHFT ENTERTo add a control to a section in Microsoft Access
CTRL+CTo copy the selected control to the Clipboard
CTRL+XTo cut the selected control and copy it to the Clipboard
CTRL+VTo paste the contents of the Clipboard in the upper-left corner of the selected section
RIGHT ARROWTo move the selected control to the right by a pixel along the page's grid
LEFT ARROWTo move the selected control to the left by a pixel along the page's grid
UP ARROWTo move the selected control up by a pixel along the page's grid
DOWN ARROWTo move the selected control down by a pixel along the page's grid
CTRL+RIGHT ARROWTo move the selected control to the right by a pixel (irrespective of the page's grid)
CTRL+LEFT ARROWTo move the selected control to the left by a pixel (irrespective of the page's grid)
CTRL+UP ARROWTo move the selected control up by a pixel (irrespective of the page's grid)
CTRL DOWN ARROWTo move the selected Microsoft Access control down by a pixel (irrespective of the page's grid)
SHFT+RIGHT ARROWTo increase the width of the selected control (to the right) by a pixel
SHFT+LEFT ARROWTo decrease the width of the selected control (to the left) by a pixel
SHFT UP ARROWTo decrease the height of the selected Microsoft Access control (from the bottom) by a pixel
SHFT+DOWN ARROWTo increase the height of the selected control (from the bottom) by a pixel
SHFT+TABTo move the focus from the page design surface to the address/subject dialog box when sending a page as an e-mail
ESCTo move the focus from the Field List or Data Outline back to the data access page design surface
Navigating between fields and records
TAB or RIGHT ARROWTo move to the next field in Microsoft Access
ENDTo move to the last field in the current record, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.)
SHFT+TAB, or LEFT ARROWTo move to the previous field
HOMETo move to the first field in the current record, in Navigation mode
DOWN ARROWTo move to the current field in the next record
CTRL+DOWN ARROWTo move to the current field in the last record, in Navigation mode
CTRL+ENDTo move to the last field in the last record, in Navigation mode
UP ARROWTo move to the current field in the previous record in Microsoft Access
CTRL+UP ARROWTo move to the current field in the first record, in Navigation mode
CTRL+HOMETo move to the first field in the first record, in Navigation mode
Navigating to another screen of data
PAGE DOWNTo go down one screen
PAGE UPTo go up one screen in Microsoft Access
CTRL+PAGE DOWNTo go right one screen
CTRL+PAGE UPTo go left one screen
F5From the subdatasheet to move to the record number box (record number box: A small box that displays the current record number in the lower-left corner in Datasheet view and Form view. To move to a specific record, you can type the record number in the box, and press ENTER.); then type the record number and press ENTER
Expanding and collapsing subdatasheet
CTRL+SHFT+DOWN ARROWFrom the datasheet to expand the record's subdatasheet
CTRL SHFT UP ARROWTo collapse the subdatasheet in Microsoft Access
Navigating between the datasheet and subdatasheet
TABTo enter the subdatasheet from the last field of the previous record in the datasheet
SHFT TABTo enter the subdatasheet from the first field of the following record in the datasheet in Microsoft Access
CTRL+TABTo exit the subdatasheet and move to the first field of the next record in the datasheet
CTRL+SHFT+TABTo exit the subdatasheet and move to the last field of the previous record in the datasheet
TABFrom the last field in the subdatasheet to enter the next field in the datasheet
DOWN ARROWFrom the datasheet to bypass the subdatasheet and move to the next record in the datasheet in Microsoft Access
UP ARROWFrom the datasheet to bypass the subdatasheet and move to the previous record in the datasheet
Form view - navigating between fields and records
TABTo move to the next field
SHFT TABTo move to the previous field in Microsoft Access
ENDTo move to the last field in the current record, in Navigation mode (Navigation mode: The mode in Microsoft Access in which an entire field is selected and the insertion point is not visible. In Navigation mode, you can move between fields by using the arrow keys.)
CTRL+ENDTo move to the last field in the last record, in Navigation mode
HOMETo move to the first field in the current record, in Navigation mode
CTRL+HOMETo move to the first field in the first record, in Navigation mode
CTRL PAGE DOWNTo move to the current field in the next record in Microsoft Access
CTRL+PAGE UPTo move to the current field in the previous record
Form view - navigating in forms with more than one page
PAGE DOWNTo go down one page; at the end of the record, moves to the equivalent page on the next record
PAGE UPTo go up one page; at the end of the record, moves to the equivalent page on the previous record in Microsoft Access
Navigating between the main form and subform
TABTo enter the subform from the preceding field in the main form
SHFT TABTo enter the subform from the following field in the main form in Microsoft Access
CTRL+TABTo exit the subform and move to the next field in the master form or next record
CTRL SHFT TABTo exit the subform and move to the previous field in the main form or previous record in Microsoft Access
Print/Layout preview - dialog box and window operations
P or CTRL PTo open the Print dialog box in Microsoft Access
STo open the Page Setup dialog box
ZTo zoom in or out on a part of the page
C or ESCTo cancel Print Preview or Layout Preview in Microsoft Access
Print/Layout preview - Viewing different pages
F5To move to the page number box; then type the page number and press ENTER
PAGE DOWN or DOWN ARROWTo view the next page (when Fit To Window is selected)
PAGE UP or UP ARROWTo view the previous page (when Fit To Window is selected) in Microsoft Access print preview
DOWN ARROWTo scroll down in small increments
PAGE DOWNTo scroll down one full screen
CTRL+DOWN ARROWTo move to the bottom of the page
UP ARROWTo scroll up in small increments
PAGE UPTo scroll up one full screen
CTRL+UP ARROWTo move to the top of the page
RIGHT ARROWTo scroll to the right in small increments
END or CTRL+RIGHT ARROWTo move to the right edge of the page
CTRL+ENDTo move to the lower-right corner of the page
LEFT ARROWTo scroll to the left in small increments
HOME or CTRL+LEFT ARROWTo move to the left edge of the page
CTRL+HOMETo move to the upper-left corner of the page
Navigate in the Database Diagram window in a Microsoft Access project
ESCMove from a table cell to the table's title bar
ENTERMove from a Microsoft Access table's title bar to the last cell you edited
TABMove from table title bar to table title bar, or from cell to cell inside a table
ALT + DOWN ARROWExpand a list inside a table
DOWN ARROWScroll through the items in a Microsoft Access drop-down list from top to bottom
UP ARROWMove to the previous item in a list
ENTERSelect an item in a list and move to the next cell
SPACEBARChange the setting in a check box
HOMEGo to the first cell in the row, or to the beginning of the current cell
ENDGo to the last cell in the row, or to the end of the current cell
PAGE DOWNScroll to the next page inside a table, or to the next page of the diagram
PAGE UPScroll to the previous page inside a table, or to the previous page of the diagram
Query designer - diagram Pane
F6,SHFT F6Move among the Query Designer panes in Microsoft Access
TAB, or SHFT+TABMove among tables, views, and functions, (and to join lines, if available)
Arrow keysMove between columns in a table, view, or function
SPACEBAR or PLUS keyChoose the selected data column for output in Microsoft Access
SPACEBAR or MINUS keyRemove the selected data column from the query output
DELETERemove the selected table, view, or function, or join line from the query
Query designer - Grid Pane
Arrow keys or TAB or SHFT+TABMove among cells
CTRL+DOWN ARROWMove to the last row in the current column
CTRL+UP ARROWMove to the first row in the current column
CTRL+HOMEMove to the top left cell in the visible portion of grid
CTRL+ENDMove to the bottom right cell
UP ARROW or DOWN ARROWMove in a drop-down list
CTRL+SPACEBARSelect an entire grid column
F2Toggle between edit mode and cell selection mode in Microsoft Access
CTRL+CCopy selected text in cell to the Clipboard (in edit mode)
CTRL+XCut selected text in cell and place it on the Clipboard (in edit mode)
CTRL+VPaste text from the Clipboard (in edit mode)
INSToggle between insert and overstrike mode while editing in a cell
SPACEBARToggle the check box in the Output column Note If multiple items are selected, pressing this key affects all selected items.
DELETEClear the selected contents of a cell in Microsoft Access
DELETERemove row containing selected data column from the query Note If multiple items are selected, pressing this key affects all selected items.
DELETEClear all values for a selected grid column
INS ( after you select grid row)Insert row between existing rows
INS ( after you select any Or ... column)Add an Or column
Navigate in page view
SPACE or ENTERExpand or collapse a group of records corresponding to the expand indicator in a grouped data access page
TAB or SHFT TABSelect a button on the record navigation toolbar in Microsoft Access
SPACE or ENTERActivate the selected button on the record navigation toolbar
Keys for selecting elements in PivotTable view
The TAB keyMove the selection from left to right, and then down
ENTERMove the selection from top to bottom, and then to the right
SHFT+TABSelect the cell to the left. If the current cell is the leftmost cell, SHFT+TAB selects the last cell in the previous row.
SHFT+ENTERSelect the cell above the current cell. If the current cell is the topmost cell, SHFT+ENTER selects the last cell in the previous column.
CTRL ENTERSelect the detail cells for the next item in the row area in Microsoft Access
SHFT+CTRL+ENTERSelect the detail cells for the previous item in the row area
Arrow keysMove the selection in the direction of the arrow key. If a row or column field is selected, press DOWN ARROW to move to the first item of data in the field, and then press an arrow key to move to the next or previous item or back to the field. If a detail field is selected, press DOWN ARROW or RIGHT ARROW to move to the first cell in the detail area.
SHFT+arrow keyExtend or reduce the selection in the direction of the arrow key
CTRL+arrow keyMove the selection to the last cell in the direction of the arrow key
SHFT ALT arrow keyMove the selected item in the direction of the arrow key in Microsoft Access
HOMESelect the leftmost cell of the current row
ENDSelect the rightmost cell of the current row
CTRL+HOMESelect the leftmost cell of the first row
CTRL+ENDSelect the last cell of the last row
SHFT+CTRL+HOMEExtend selection to the leftmost cell of the first row
SHFT CTRL ENDExtend selection to the last cell of the last row in Microsoft Access
CTRL+SPACEBARSelect the field for the currently selected item of data, total, or detail
SHFT+SPACEBARSelect the entire row containing the currently selected cell
CTRL+ASelect the entire PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.)
PAGE DOWNDisplay the next screen
PAGE UPDisplay the previous screen
SHFT+PAGE DOWNExtend a selection down one screen
SHFT+PAGE UPReduce a selection by one screen
ALT+PAGE DOWNDisplay the next screen to the right
ALT+PAGE UPDisplay the previous screen to the left
SHFT+ALT+PAGE DOWNExtend selection to the page on the right
SHFT+ALT+PAGE UPExtend selection to the page on the left
Keys for carrying out commands
F1Display Help topics.
SHFT+F10Display the shortcut menu for the selected element of the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.). Use the shortcut menus to carry out commands in the PivotTable view.
Underlined letterCarry out a command on the shortcut menu
ESCClose the Microsoft Access shortcut menu without carrying out a command
ALT+ENTERDisplay the Properties dialog box
ALT+F4Close the Properties dialog box
ESCCancel a refresh operation in progress
CTRL+CCopy the selected data from the PivotTable view to the Clipboard
CTRL+EExport the contents of the PivotTable view to Microsoft Excel
Keys for displaying, hiding, filtering, or sorting data
CTRL+8Show or hide the expand indicators ( and boxes) beside items
CTRL+PLUS SIGNExpand the currently selected item
CTRL+MINUS SIGNHide the currently selected item
ALT+DOWN ARROWOpen the list for the currently selected field
The TAB keyAlternately move to the most recently selected item, the OK button, and the Cancel button in the drop-down list for a field
Arrow keysMove to the next item in the drop-down list for a field
SPACEBARSelect or clear the check box for the current item in the drop-down list for a field
ENTERClose the drop-down list for a field and apply any changes you made
ESCClose the drop-down list for a field without applying your changes
CTRL TTurn AutoFilter on or off in Microsoft Access
CTRL+SHFT+ASort data in the selected field or total in ascending order (A-Z 0-9)
CTRL+SHFT+ZSort data in the selected field or total in descending order (Z-A 9-0)
ALT+SHFT+UP ARROW or ALT+SHFT+LEFT ARROWMove the selected member up or left
ALT+SHFT+DOWN ARROW or ALT+SHFT+RIGHT ARROWMove the selected member down or right
Keys for working with the field list
CTRL+LDisplay the field list, or activate it if it's already displayed
Arrow keysMove to the next item in the field list
SHFT+UP ARROWMove to the previous item and include it in the selection
SHFT DOWN ARROWMove to the next item and include it in the selection in Microsoft Access
CTRL+UP ARROWMove to the previous item, but don't include the item in the selection
CTRL+DOWN ARROWMove to the next item, but don't include the item in the selection
CTRL+SPACEBARRemove the item from the selection, if the item that has focus is included in the selection, and vice versa
PLUS SIGN (numeric keypad)Expand the current item in the field list to display its contents. Or expand Totals to display the available total fields.
MINUS SIGN (numeric keypad)Collapse the current item in the field list to hide its contents. Or collapse Totals to hide the available total fields.
The TAB keyAlternately move to the most recently selected item, the Add to button, and the list next to the Add to button in the field list
ALT+DOWN ARROWOpen the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.
ENTERAdd the highlighted field in the field list to the area in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.) that's displayed in the Add to list
ALT+F4Close the field list
Keys for adding fields and totals
CTRL+SHFT+SAdd a new total field for the selected field in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.) by using the Sum summary function
CTRL+SHFT+CAdd a new total field for the selected field in the PivotTable view by using the Count summary function
CTRL+SHFT+MAdd a new total field for the selected field in the PivotTable view by using the Min summary function
CTRL+SHFT+XAdd a new total field for the selected field in the PivotTable view by using the Max summary function
CTRL SHFT EAdd a new total field for the selected field in the PivotTable view by using the Average summary function in Microsoft Access
CTRL+SHFT+DAdd a new total field for the selected field in the PivotTable view by using the Standard Deviation summary function
CTRL+SHFT+TAdd a new total field for the selected field in the PivotTable view by using the Standard Deviation Population summary function
CTRL+SHFT+VAdd a new total field for the selected field in the PivotTable view by using the Variance summary function
CTRL+SHFT+RAdd a new total field for the selected field in the PivotTable view by using the Variance Population summary function
CTRL+SHFT+BTurn subtotals and grand totals on or off for the selected field in the PivotTable view
CTRL+FAdd a calculated detail field
Keys for changing the layout
CTRL+1Move the selected field in the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.) to the row area
CTRL+2Move the selected field in the PivotTable view to the column area
CTRL 3Move the selected field in the PivotTable view to the filter area in Microsoft Access
CTRL+4Move the selected field in the PivotTable view to the detail area
CTRL+LEFT ARROWMove the selected row or column field in the PivotTable view to a higher level
CTRL+RIGHT ARROWMove the selected row or column field in the PivotTable view to a lower level
Keys for formatting elements in PivotTable view
CTRL+SHFT+~ (tilde)Apply the general number format to values in the selected total or detail field
CTRL+SHFT+$Apply the currency format, with two decimal places and negative numbers in parentheses, to values in the selected total or detail field
CTRL SHFT %Apply the percentage format, with no decimal places, to values in the selected total or detail field in Microsoft Access PivotTable view
CTRL+SHFT+^Apply the exponential number format, with two decimal places, to values in the selected total or detail field
CTRL+SHFT+#Apply the date format, with the day, month, and year, to values in the selected total or detail field
CTRL+SHFT+@Apply the time format, with the hour, minute, and AM or PM, to values in the selected total or detail field
CTRL+SHFT+!Apply the numeric format, with two decimal places, thousands separator, and a minus sign for negative values, to values in the selected total or detail field
CTRL+BMake text bold in the selected field of the PivotTable view (PivotTable view: A view that summarizes and analyzes data in a datasheet or form. You can use different levels of detail or organize data by dragging the fields and items or by showing and hiding items in the drop-down lists for the fields.)
CTRL+UMake text underlined in the selected field of the PivotTable view
CTRL IMake text italic in the selected field of the Microsoft Access PivotTable view
Keys for selecting items in a chart
RIGHT ARROWSelect the next item in the Microsoft Access chart
LEFT ARROWSelect the previous item in the chart
DOWN ARROWSelect the next group of items
UP ARROWSelect the previous group of items
Keys for working with properties and options
ALT+ENTERDisplay the Properties dialog box
ALT F4Close the Microsoft Access Properties dialog box
The TAB keyWhen the Properties dialog box is active, select the next item on the active tab
RIGHT ARROWWhen a tab in the Properties dialog box is active, select the next tab
LEFT ARROWWhen a tab in the Properties dialog box is active, select the previous tab
DOWN ARROWDisplay a list or palette when a button that contains a list or palette is selected
SHFT F10Display the Microsoft Access shortcut menu
Underlined letterCarry out a command on the shortcut menu
ESCClose the shortcut menu without carrying out a command
Keys for working with fields
ALT+DOWN ARROWOpen the list for the currently selected field
The TAB keyIn the drop-down list for a field, alternately move to the most recently selected item, the OK button, and the Cancel button
Arrow keysIn the drop-down list for a field, move to the next item
SPACEBARIn the drop-down list for a field, select or clear the check box for the current item
ENTERClose the drop-down list for a field and apply any changes you made
ESCClose the drop-down list for a field without applying your changes
Keys for working with the field list
CTRL+LDisplay the field list, or activate it if it's already displayed
Arrow keysMove to the next item in the field list
SHFT UP ARROWMove to the previous item and include it in the Microsoft Access selection
SHFT+DOWN ARROWMove to the next item and include it in the selection
CTRL+UP ARROWMove to the previous item, but don't include the item in the selection
CTRL+DOWN ARROWMove to the next item, but don't include the item in the selection
CTRL+SPACEBARRemove the item from the selection if the item that has focus is included in the selection, and vice versa
PLUS SIGN (numeric keypad)Expand the current item in the field list to display its contents, or expand Totals to display the available total fields
MINUS SIGN (numeric keypad)Collapse the current item in the field list to hide its contents, or collapse Totals to hide the available total fields.
The TAB keyIn the field list, alternately move to the most recently selected item, the Add to button, and the list next to the Add to button
ALT+DOWN ARROWOpen the drop-down list next to the Add to button in the field list. Use the arrow keys to move to the next item in the list, and then press ENTER to select an item.
ENTERAdd the highlighted field in the field list to the drop area that's displayed in the Add to list
ALT+F4Close the field list