Thursday, 16 January 2014

Microsoft Outlook 2003 Keyboard Shortcuts

SHORTCUTACTION
In the Help Pane
F1Display the Help Pane.
F6Switch between the Help Pane and the active application.
TABSelect the next item in the Help Pane.
SHFT+TABSelect the previous item in the Help Pane.
ENTERPerform the action for the selected item.
UP ARROW and DOWN ARROWIn a Table of Contents, select the next and previous item, respectively.
LEFT ARROW and RIGHT ARROWIn a Table of Contents, expand and collapse the selected item, respectively.
ALT+LEFT ARROWMove back to the previous Task Pane.
ALT+RIGHT ARROWMove forward to the next Task Pane.
CTRL+SPACEOpen the menu of Pane options.
CTRL+F1Close and reopen the current Task Pane.
RIGHT ARROWExpand a +/- list.
LEFT ARROWCollapse a +/- list.
In the Help window
TABSelect the next hidden text or hyperlink, or Show All or Hide All at the top of a topic
SHFT+TABSelect the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article
ENTERPerform the action for the selected Show All, Hide All, hidden text, or hyperlink
ALT+LEFT ARROWMove back to the previous Help topic.
ALT+RIGHT ARROWMove forward to the next Help topic.
CTRL+PPrint the current Help topic.
ALT+UChange whether the Help window appears connected to (tiled) or separate from (untiled) the active application.
TABSelect Show All or Hide All at the top of a topic; the next hidden text or hyperlink; or the Browser View button at the top of a Microsoft Office Web site article.
SHFT+TABSelect the previous hidden text, hyperlink, Show All, or Hide All
ENTERPerform the action for the selected Show All, Hide All, hidden text, or hyperlink
ALT+F4Close the Help window
Use the Help topic pane
ALT+RIGHT ARROWGo to the next Help topic
ALT+LEFT ARROWGo to the previous Help topic
TABSelect the next hidden text or hyperlink, or Show All or Hide All at the top of a topic
SHFT+TABSelect the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article.
ENTERPerform the action for the selected Show All, Hide All, hidden text, or hyperlink
UP ARROW or DOWN ARROWScroll toward the beginning or end of a Help topic
PAGE UP or PAGE DOWNScroll toward the beginning or end of a Help topic in large increments
HOME or ENDGo to the beginning or end of a Help topic
CTRL+PPrint the current Help topic
CTRL+ASelect the entire Help topic
CTRL+CCopy the selected items to the Clipboard
SHFT+F10Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.)
Use menus and toolbars
F10 or ALTSelect the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time
TAB or SHFT+TABWhen a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHFT+F10.) is selected, select the next or previous button or menu on the toolbar
CTRL+TAB or CTRL+SHFT+TABWhen a toolbar is selected, select the next or previous toolbar
ENTEROpen the selected menu, or perform the action for the selected button or command
SHFT+F10Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.) for the selected item
ALT+SPACEBARDisplay the window shortcut menu (Control menu)
DOWN ARROW or UP ARROWWhen a menu or submenu is open, select the next or previous command
LEFT ARROW or RIGHT ARROWSelect the menu to the left or right. When a submenu is open, switch between the main menu and the submenu.
HOME or ENDSelect the first or last command on the menu or submenu
ESCClose an open menu. When a submenu is open, close only the submenu.
SHFT+DOWN ARROWWhen a menu is selected, display the list of commands
CTRL+DOWN ARROWWhen a personalized menu is open, display the full set of commands
CTRL+ESCDisplay the Start menu
F11Enter a name in the Find a Contact box
Use dialog boxes
TABMove to the next option or option group
SHFT+TABMove to the previous option or option group
CTRL+TABSwitch to the next tab in a dialog box
CTRL+SHFT+TABSwitch to the previous tab in a dialog box
Arrow keysMove between options in an open drop-down list, or between options in a group of options
SPACEBARPerform the action assigned to the selected button; check or clear the selected check box
First letter of an optn in a drop-down listOpen the list if it is closed and move to that option in the list
ALT+ the letter underlined in an optnSelect an option; select or clear a check box
ALT+DOWN ARROWOpen a selected drop-down list
ESCClose a selected drop-down list; cancel a command and close a dialog box
ENTERPerform the action assigned to a default button in a dialog box
Use edit boxes within dialog boxes
HOMEMove to the beginning of the entry
ENDMove to the end of the entry
LEFT ARROW or RIGHT ARROWMove one character to the left or right
CTRL+LEFT ARROWMove one word to the left
CTRL+RIGHT ARROWMove one word to the right
SHFT+LEFT ARROWSelect or unselect one character to the left
SHFT+RIGHT ARROWSelect or unselect one character to the right
CTRL+SHFT+LEFT ARROWSelect or unselect one word to the left
CTRL+SHFT+RIGHT ARROWSelect or unselect one word to the right
SHFT+HOMESelect from the insertion point to the beginning of the entry
SHFT+ENDSelect from the insertion point to the end of the entry
Use the Open, Save As, and Insert File dialog boxes
ALT+1Go to the previous folder
ALT+2Up One Level button: open the folder up one level above the open folder
ALT+3Search the Web button: close the dialog box and open your Web search page (search page: A page from which you can find and go to other Internet sites or to documents on an intranet. Many search pages provide various ways to search, such as by topic, by keyword, or by matches to user queries.)
ALT+4Delete button: delete the selected folder or file
ALT+5Create New Folder button: create a new folder
ALT+6Views button: switch among available folder views
ALT+7 or ALT+LTools button: show the Tools menu
SHFT+F10Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHFT+F10.) for a selected item such as a folder or file
TABMove between options or areas in the dialog box
F4 or ALT+IOpen the Look in list
F5Refresh the file list
Use program windows
ALT+TABSwitch to the next window
ALT+SHFT+TABSwitch to the previous window
ALT+F4Close the selected program window; if this is the only open window, closes the program
SHFT+F6Move to a pane from another pane in the program window (counterclockwise direction)
CTRL+F6When more than one window is open, switch to the next window
CTRL+SHFT+F6Switch to the previous window
CTRL+F7When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC.
CTRL+F8When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC.
CTRL+F9Minimize a window to an icon (works only for some Microsoft Office programs)
PRINT SCREENCopy a picture of the screen to the Clipboard
ALT+PRINT SCREENCopy a picture of the selected window to the Clipboard
For basic navigation
CTRL+1Switch to Mail
CTRL+2Switch to Calendar
CTRL+3Switch to Contacts
CTRL+4Switch to Tasks
CTRL+5Switch to Notes
CTRL+6Switch to Folder List in Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.)
CTRL+7Switch to Shortcuts
CTRL+COMMANext item (with item open)
CTRL+PERIODPrevious item (with item open)
F6 or CTRL+SHFT+TABSwitch between the Folder List and the main Outlook window
TABMove among the Outlook window, the Navigation Pane, and the Reading Pane
Arrow keysMove around within the Navigation Pane
CTRL+YGo to a different folder
PLUS or MINUS SIGN on the numeric keypadExpand/collapse a group (with a group selected) in the Navigation Pane
Left and right arrow keysCollapse/expand a group in the e-mail message list
To create an item or file
CTRL+SHFT+AAppointment
CTRL+SHFT+CContact
CTRL+SHFT+LDistribution list
CTRL+SHFT+XFax
CTRL+SHFT+EFolder
CTRL+SHFT+JJournal entry
CTRL+SHFT+QMeeting request
CTRL+SHFT+MMessage
CTRL+SHFT+NNote
CTRL+SHFT+Hnew Office document.
CTRL+SHFT+SPost in this folder
CTRL+SHFT+PSearch Folder
CTRL+SHFT+KTask
CTRL+SHFT+UTask request
For all items
SHFT+F1Display ScreenTip for the active element
CTRL+S or SHFT+F12Save
ALT+SSave and Close, Send
F12Save As
CTRL+Z or ALT+BACKSPACEUndo
CTRL+DDelete
CTRL+PPrint
CTRL+SHFT+YCopy item
CTRL+SHFT+VMove item
CTRL+K (using the Outlook e-mail editor)Check names
F7Check spelling
CTRL+SHFT+GFlag for follow-up
CTRL+FForward
ALT+SSend/post/invite all
F3 or CTRL+EFind items
F4Search for text in items
SHFT+F4Find next during text search
CTRL+SHFT+FUse Advanced Find
CTRL+SHFT+PCreate a new Search Folder
F2Turn on editing in a field (except icon view)
For e-mail
CTRL+SHFT+ISwitch to Inbox
CTRL+SHFT+OSwitch to Outbox
CTRL+TAB (with focus on the To line) and then TAB to the Accounts buttonChoose the account from which to send a message
ALT+SSend
CTRL+RReply to a message
CTRL+SHFT+RReply all to a message
CTRL+ ALT+JMark a message as not junk
CTRL+SHFT+IDisplay blocked external content (in a message)
CTRL+ SHFT+SPost to a folder
CTRL+M or F9Check for new mail
UP ARROWGo to the next message
DOWN ARROWGo to the previous message
ALT+ UP ARROWGo to the row above (message or group heading)
ALT+ DOWN ARROWGo to the row below (message or group heading)
CTRL+NCompose a new message
CTRL+OOpen a received message
CTRL+SHFT+BDisplay the Address Book
CTRL+SHFT+OConvert an HTML or RTF message to plain text
INSERTAdd a Quick Flag to a message
CTRL+SHFT+GDisplay the Flag for Follow Up dialog box
CTRL+QMark as read
CTRL+SHFT+WShow the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List.
For Calendar
ALT+CAccept
ALT+DDecline
For Contacts
CTRL+SHFT+DDial
F11Enter a name in the Find a Contact box
For Tasks
ALT+CAccept
ALT+DDecline
To format text
ALT+ODisplay the Format menu
SHFT+F3Switch case (with text selected)
CTRL+BAdd bold
CTRL+SHFT+LAdd bullets
CTRL+IAdd italics
CTRL+TIncrease indent
CTRL+SHFT+TDecrease indent
CTRL+LLeft align
CTRL+ECenter
CRTL+UUnderline
CTRL+]Increase font size
CTRL+[Decrease font size
CTRL+X or SHFT+DELETECut
CTRL+C or CTRL+INSERTCopy
CTRL+V or SHFT+INSERTPaste
CTRL+SHFT+Z or CTRL+SPACEBARClear formatting
To add Web information to items
CTRL+left mouse buttonEdit a URL in the body of an item
SHFT+left mouse buttonSpecify a Web browser
CTRL+KInsert a hyperlink (When using Word as e-mail editor only)
For print preview
CTRL+F2Open print preview
ALT+PPrint a print preview
ALT+S or ALT+UPrint preview page setup
ALT+ZZoom
ALT+CClose print preview
For send/receive
F9Starts send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you have defined.
SHFT+F9Starts a send/receive for current folder retrieving full items (header, item, and any attachments)
Table view - general use
ENTEROpen an item
CTRL+ASelect all items
PAGE DOWNGo to the item at the bottom of the screen
PAGE UPGo to the item at the top of the screen
SHFT+UP ARROW or SHFT+DOWN ARROWExtend or reduce the selected items by one item
CTRL+UP ARROW or CTRL+DOWN ARROWGo to the next or previous item without extending the selection
CTRL+SPACEBARSelect or unselect the active item
CTRL+HOME or CTRL+END (with in-cell editing disabled)Move every item in the selection to the top or bottom in the list order
Table view - with a group selected
ENTER or RIGHT ARROWExpand the group
ENTER or LEFT ARROWCollapse the group
UP ARROWSelect the previous group
DOWN ARROWSelect the next group
HOMESelect the first group
ENDSelect the last group
NUM -Collapses the group
NUM+Expands the group
RIGHT ARROWSelect the first item on screen in an expanded group or the first item off screen to the right
Table view - for all groups
CTRL+NUM -Collapses all groups
CTRL+NUM+Expands all groups
Day/week/month view - all three
ALT+key for number of daysView from 1 through 9 days
ALT+0 (ZERO)View 10 days
ALT+HYPHEN SIGNSwitch to weeks
ALT+EQUAL SIGNSwitch to months
CTRL+TAB or F6Move between Calendar, TaskPad, and the Folder List
SHFT+TABSelect the previous appointment
LEFT ARROWGo to the previous day
RIGHT ARROWGo to the next day
ALT+LEFT ARROWMove selected item to the previous day when multiple days appear
ALT+RIGHT ARROWMove selected item to the next day when multiple days appear
ALT+DOWN ARROWGo to the same day in the next week
ALT+UP ARROWGo to the same day in the previous week
Day view
HOMESelect the time that begins your work day
ENDSelect the time that ends your work day
UP ARROWSelect the previous block of time
DOWN ARROWSelect the next block of time
PAGE UPSelect the block of time at the top of the screen
PAGE DOWNSelect the block of time at the bottom of the screen
SHFT+UP ARROW or DOWN ARROWExtend or reduce the selected time
With the cursor in the appointment, ALT+UP ARROW or DOWN ARROWMove an appointment
With the cursor in the appointment, ALT+SHFT+UP ARROW or DOWN ARROWChange an appointment start or end time
ALT+DOWN ARROWMove selected item to the same day in the next week
ALT+UP ARROWMove selected item to the same day in the previous week
Week or Month views
HOMEGo to the first day of the week
ENDGo to the last day of the week
PAGE UPGo to the same day of the week in the previous week (or 5 weeks previous if viewing by month)
PAGE DOWNGo to the same day of the week in the next week (or 5 weeks ahead if viewing by month)
ALT+UP, DOWN, LEFT, or RIGHT ARROWMove the appointment up, down, left, or right
SHFT+LEFT, RIGHT, UP, or DOWN ARROW; or SHFT+HOME or ENDChange the duration of the selected block of time
Date Navigator
ALT+HOMEGo to the first day of the current week
ALT+ENDGo to the last day of the current week
ALT+UP ARROWGo to the same day in the previous week
ALT+DOWN ARROWGo to the same day in the next week
ALT+PAGE UPGo to the first day of the month
ALT+PAGE DOWNGo to the last day of the month
Address card - general use
Type one or more letters of the name the card is filed under or of the field you are sorting bySelect a specific card in the list
UP ARROWSelect the previous card
DOWN ARROWSelect the next card
HOMESelect the first card in the list
ENDSelect the last card in the list
PAGE UPSelect the first card on the current page
PAGE DOWNSelect the first card on the next page
RIGHT ARROWSelect the closest card in the next column
LEFT ARROWSelect the closest card in the previous column
CTRL+SPACEBARSelect or unselect the active card
SHFT+UP ARROWExtend the selection to the previous card and unselect cards after the starting point
SHFT+DOWN ARROWExtend the selection to the next card and unselect cards before the starting point
CTRL+SHFT+UP ARROWExtend the selection to the previous card, regardless of the starting point
CTRL+SHFT+DOWN ARROWExtend the selection to the next card, regardless of the starting point
SHFT+HOMEExtend the selection to the first card in the list
SHFT+ENDExtend the selection to the last card in the list
SHFT+PAGE UPExtend the selection to the first card on the previous page
SHFT+PAGE DOWNExtend the selection to the last card on the last page
Address card - move between cards without changing the selection
CTRL+DOWN ARROWTo the next card
CTRL+UP ARROWTo the previous card
CTRL+HOMETo the first card in the list
CTRL+ENDTo the last card in the list
CTRL+PAGE UPTo the first card on the previous page
CTRL+PAGE DOWNTo the first card on the next page
CTRL+LEFT ARROWTo the closest card in the previous column
CTRL+RIGHT ARROWTo the closest card in the next column
F2To a field in the active card
Address card - move between fields in a card
TABMove to the next field and, from the last field of a card, move to the first field in the next card
SHFT+TABMove to the previous field and, from the first field of a card, move to the last field in the previous card
ENTERMove to the next field, or add a line to a multi-line field
SHFT+ENTERMove to the previous field without leaving the active card
F2Display the insertion point in the active field to edit text
Address card - move between characters in a field
ENTERAdd a line in a multi-line field
HOMEMove to the beginning of a line
ENDMove to the end of a line
PAGE UPMove to the beginning of a multi-line field
PAGE DOWNMove to the end of a multi-line field
UP ARROWMove to the previous line in a multi-line field
DOWN ARROWMove to the next line in a multi-line field
LEFT ARROWMove to the previous character in a field
RIGHT ARROWMove to the next character in a field
Timeline - when an item is selected
LEFT ARROWSelect the previous item
RIGHT ARROWSelect the next item
SHFT+LEFT ARROW or SHFT+RIGHT ARROWSelect several adjacent items
CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBARSelect several nonadjacent items
ENTEROpen the selected items
PAGE UPDisplay the items one screen above the items on screen
PAGE DOWNDisplay the items one screen below the items on screen
HOMESelect the first item on the timeline (if items are not grouped) or the first item in the group
ENDSelect the last item on the timeline (if items are not grouped) or the last item in the group
CTRL+HOMEDisplay (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group
CTRL+ENDDisplay (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group
Timeline - when a group is selected
ENTER or RIGHT ARROWExpand the group
ENTER or LEFT ARROWCollapse the group
UP ARROWSelect the previous group
DOWN ARROWSelect the next group
HOMESelect the first group on the timeline
ENDSelect the last group on the timeline
RIGHT ARROWSelect the first item on screen in an expanded group or the first item off screen to the right
Timeline - when a unit of time on the time scale for days is selected
LEFT ARROWMove back in increments of time that are the same as those shown on the time scale
RIGHT ARROWMove forward in increments of time that are the same as those shown on the time scale
SHFT+TABWhen the lower time scale is selected, select the upper time scale
TABWhen the upper time scale is selected, select the lower time scale
TABWhen the lower time scale is selected, select the first item on screen or the first group on screen if items are grouped