Thursday, 16 January 2014

Microsoft Word 2010 Keyboard Shortcuts

SHORTCUTACTION
Display and use windows
ALT+TABSwitch to the next window.
ALT+SHFT+TABSwitch to the previous window.
CTRL+W or CTRL+F4Close the active window.
ALT+F5Restore the size of the active window after you maximize it.
F6Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.
SHFT+F6Move to a task pane from another pane in the program window (counterclockwise direction).
CTRL+F6When more than one window is open, switch to the next window.
CTRL+SHFT+F6Switch to the previous window.
CTRL+F10Maximize or restore a selected window.
PRINT SCREENCopy a picture of the screen to the Clipboard.
ALT+PRINT SCREENCopy a picture of the selected window to the Clipboard.
Use dialog boxes
TABMove to the next option or option group.
SHFT+TABMove to the previous option or option group.
CTRL+TABSwitch to the next tab in a dialog box.
CTRL+SHFT+TABSwitch to the previous tab in a dialog box.
Arrow keysMove between options in an open drop-down list, or between options in a group of options.
SPACEBARPerform the action assigned to the selected button; select or clear the selected check box.
ALT+ the letter underlined in an optnSelect an option; select or clear a check box.
ALT+DOWN ARROWOpen a selected drop-down list.
First letter of an optn in a drop-down listSelect an option from a drop-down list.
ESCClose a selected drop-down list; cancel a command and close a dialog box.
ENTERRun the selected command.
Use edit boxes within dialog boxes
HOMEMove to the beginning of the entry.
ENDMove to the end of the entry.
LEFT ARROW or RIGHT ARROWMove one character to the left or right.
CTRL+LEFT ARROWMove one word to the left.
CTRL+RIGHT ARROWMove one word to the right.
SHFT+LEFT ARROWSelect or unselect one character to the left.
SHFT+RIGHT ARROWSelect or unselect one character to the right.
CTRL+SHFT+LEFT ARROWSelect or unselect one word to the left.
CTRL+SHFT+RIGHT ARROWSelect or unselect one word to the right.
SHFT+HOMESelect from the insertion point to the beginning of the entry.
SHFT+ENDSelect from the insertion point to the end of the entry.
Use the Open and Save As dialog boxes
CTRL+F12 or CTRL+ODisplay the Open dialog box.
F12Display the Save As dialog box.
ENTEROpen the selected folder or file.
BACKSPACEOpen the folder one level above the selected folder.
DELETEDelete the selected folder or file.
SHFT+F10Display a shortcut menu for a selected item such as a folder or file.
TABMove forward through options.
SHFT+TABMove back through options.
F4 or ALT+IOpen the Look in list.
Undo and redo actions
ESCCancel an action.
CTRL+ZUndo an action.
CTRL+YRedo or repeat an action.
Access and use task panes and galleries
F6Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)
CTRL+TABWhen a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
TAB or SHFT+TABWhen a task pane is active, select the next or previous option in the task pane.
CTRL+SPACEBARDisplay the full set of commands on the task pane menu.
SPACEBAR or ENTERPerform the action assigned to the selected button.
SHFT+F10Open a drop-down menu for the selected gallery item.
HOME or ENDSelect the first or last item in a gallery.
PAGE UP or PAGE DOWNScroll up or down in the selected gallery list.
Access and use available actions
SHFT+F10Display the shortcut menu for the selected item.
ALT+SHFT+F10Display the menu or message for an available action or for the AutoCorrect Options button or the Paste options button. If more than one action is present, switch to the next action and display its menu or message.
Arrow keysMove between options in a menu of available actions.
ENTERPerform the action for the selected item on a menu of available actions.
ESCClose the available actions menu or message.
Change the keyboard focus without using the mouse
ALT or F10. Press either of these keys again to move back to the document and cancel the access keys.Select the active tab of the Ribbon and activate the access keys.
F10 to select the active tab, and then LEFT ARROW or RIGHT ARROWMove to another tab of the Ribbon.
CTRL+F1Expand or collapse the Ribbon.
SHFT+F10Display the shortcut menu for the selected item.
F6Move the focus to select each of the following areas of the window:Active tab of the RibbonAny open task panesStatus bar at the bottom of the windowYour document
TAB or SHFT+TABMove the focus to each command on the Ribbon, forward or backward, respectively.
DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROWMove down, up, left, or right, respectively, among the items on the Ribbon.
SPACEBAR or ENTERActivate the selected command or control on the Ribbon.
SPACEBAR or ENTEROpen the selected menu or gallery on the Ribbon.
ENTERActivate a command or control on the Ribbon so you can modify a value.
ENTERFinish modifying a value in a control on the Ribbon, and move focus back to the document.
F1Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.)
Common tasks in Microsoft Word
CTRL+SHFT+SPACEBARCreate a nonbreaking space.
CTRL+SHFT+HYPHENCreate a nonbreaking hyphen.
CTRL+BMake letters bold.
CTRL+IMake letters italic.
CTRL+UMake letters underline.
CTRL+SHFT+<Decrease font size one value.
CTRL+SHFT+>Increase font size one value.
CTRL+[Decrease font size 1 point.
CTRL+]Increase font size 1 point.
CTRL+SPACEBARRemove paragraph or character formatting.
CTRL+CCopy the selected text or object.
CTRL+XCut the selected text or object.
CTRL+VPaste text or an object.
CTRL+ALT+VPaste special
CTRL+SHFT+VPaste formatting only
CTRL+ZUndo the last action.
CTRL+YRedo the last action.
CTRL+SHFT+GOpen the Word Count dialog box.
Create, view, and save documents
CTRL+NCreate a new document.
CTRL+OOpen a document.
CTRL+WClose a document.
ALT+CTRL+SSplit the document window.
ALT+SHFT+C or ALT+CTRL+SRemove the document window split.
CTRL+SSave a document.
Find, replace, and browse through text
CTRL+FOpen the Navigation task pane (to search document).
ALT+CTRL+YRepeat find (after closing Find and Replace window).
CTRL+HReplace text, specific formatting, and special items.
CTRL+GGo to a page, bookmark, footnote, table, comment, graphic, or other location.
ALT+CTRL+ZSwitch between the last four places that you have edited.
ALT+CTRL+HOMEOpen a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.
CTRL+PAGE UPMove to the previous browse object (set in browse options).
CTRL+PAGE DOWNMove to the next browse object (set in browse options).
Switch to another view
ALT+CTRL+PSwitch to Print Layout view.
ALT+CTRL+OSwitch to Outline view.
ALT+CTRL+NSwitch to Draft view.
Outline view
ALT+SHFT+LEFT ARROWPromote a paragraph.
ALT+SHFT+RIGHT ARROWDemote a paragraph.
CTRL+SHFT+NDemote to body text.
ALT+SHFT+UP ARROWMove selected paragraphs up.
ALT+SHFT+DOWN ARROWMove selected paragraphs down.
ALT+SHFT+PLUS SIGNExpand text under a heading.
ALT+SHFT+MINUS SIGNCollapse text under a heading.
ALT+SHFT+AExpand or collapse all text or headings.
The slash (/) key on the numeric keypadHide or display character formatting.
ALT+SHFT+LShow the first line of body text or all body text.
ALT+SHFT+1Show all headings with the Heading 1 style.
ALT+SHFT+nShow all headings up to Heading n.
CTRL+TABInsert a tab character.
Print and preview documents
CTRL+PPrint a document.
ALT+CTRL+ISwitch to print preview.
Arrow keysMove around the preview page when zoomed in.
PAGE UP or PAGE DOWNMove by one preview page when zoomed out.
CTRL+HOMEMove to the first preview page when zoomed out.
CTRL+ENDMove to the last preview page when zoomed out.
Review documents
ALT+CTRL+MInsert a comment.
CTRL+SHFT+ETurn change tracking on or off.
ALT+SHFT+CClose the Reviewing Pane if it is open.
Full Screen Reading view
HOMEGo to beginning of document.
ENDGo to end of document.
n, ENTERGo to page n.
ESCExit reading layout view.
References, footnotes, and endnotes
ALT+SHFT+OMark a table of contents entry.
ALT+SHFT+IMark a table of authorities entry (citation).
ALT+SHFT+XMark an index entry.
ALT+CTRL+FInsert a footnote.
ALT+CTRL+DInsert an endnote.
Work with Web pages
CTRL+KInsert a hyperlink.
ALT+LEFT ARROWGo back one page.
ALT+RIGHT ARROWGo forward one page.
F9Refresh.
Delete text and graphics
BACKSPACEDelete one character to the left.
CTRL+BACKSPACEDelete one word to the left.
DELETEDelete one character to the right.
CTRL+DELETEDelete one word to the right.
CTRL+XCut selected text to the Office Clipboard.
CTRL+ZUndo the last action.
CTRL+F3Cut to the Spike.
Copy and move text and graphics
Press ALT+H to move to the Home tab, and then press F,O.Open the Office Clipboard
CTRL+CCopy selected text or graphics to the Office Clipboard.
CTRL+XCut selected text or graphics to the Office Clipboard.
CTRL+VPaste the most recent addition or pasted item from the Office Clipboard.
F2 (then move the cursor and press ENTER)Move text or graphics once.
SHFT+F2 (then move the cursor and press ENTER)Copy text or graphics once.
ALT+F3When text or an object is selected, open the Create New Building Block dialog box.
SHFT+F10When the building block - for example, a SmartArt graphic - is selected, display the shortcut menu that is associated with it.
CTRL+F3Cut to the Spike.
CTRL+SHFT+F3Paste the Spike contents.
ALT+SHFT+RCopy the header or footer used in the previous section of the document.
Insert special characters
CTRL+F9A field
SHFT+ENTERA line break
CTRL+ENTERA page break
CTRL+SHFT+ENTERA column break
ALT+CTRL+MINUS SIGNAn em dash
CTRL+MINUS SIGNAn en dash
CTRL+HYPHENAn optional hyphen
CTRL+SHFT+HYPHENA nonbreaking hyphen
CTRL+SHFT+SPACEBARA nonbreaking space
ALT+CTRL+CThe copyright symbol
ALT+CTRL+RThe registered trademark symbol
ALT+CTRL+TThe trademark symbol
ALT+CTRL+PERIODAn ellipsis
CTRL+`(single quotation mark), `(single quotation mark)A single opening quotation mark
CTRL+' (single quotation mark), ' (single quotation mark)A single closing quotation mark
CTRL+` (single quotation mark), SHFT+' (single quotation mark)Double opening quotation marks
CTRL+' (single quotation mark), SHFT+' (single quotation mark)Double closing quotation marks
ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)An AutoText entry
Insert characters by using character codes
The character code, ALT+XInsert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20AC, and then hold down ALT and press X.
ALT+XFind out the Unicode character code for the selected character
ALT+the character code (on the numeric keypad)Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.
Extend a selection
F8Turn extend mode on.
F8, and then press LEFT ARROW or RIGHT ARROWSelect the nearest character.
F8 (press once to select a word, twice to select a sentence, and so on)Increase the size of a selection.
SHFT+F8Reduce the size of a selection.
ESCTurn extend mode off.
SHFT+RIGHT ARROWExtend a selection one character to the right.
SHFT+LEFT ARROWExtend a selection one character to the left.
CTRL+SHFT+RIGHT ARROWExtend a selection to the end of a word.
CTRL+SHFT+LEFT ARROWExtend a selection to the beginning of a word.
SHFT+ENDExtend a selection to the end of a line.
SHFT+HOMEExtend a selection to the beginning of a line.
SHFT+DOWN ARROWExtend a selection one line down.
SHFT+UP ARROWExtend a selection one line up.
CTRL+SHFT+DOWN ARROWExtend a selection to the end of a paragraph.
CTRL+SHFT+UP ARROWExtend a selection to the beginning of a paragraph.
SHFT+PAGE DOWNExtend a selection one screen down.
SHFT+PAGE UPExtend a selection one screen up.
CTRL+SHFT+HOMEExtend a selection to the beginning of a document.
CTRL+SHFT+ENDExtend a selection to the end of a document.
ALT+CTRL+SHFT+PAGE DOWNExtend a selection to the end of a window.
CTRL+AExtend a selection to include the entire document.
CTRL+SHFT+F8, and then use the arrow keys; press ESC to cancel selection modeSelect a vertical block of text.
F8+arrow keys; press ESC to cancel selection modeExtend a selection to a specific location in a document.
Select text and graphics in a table
TABSelect the next cell's contents.
SHFT+TABSelect the preceding cell's contents.
Hold down SHFT and press an arrow key repeatedlyExtend a selection to adjacent cells.
Use the arrow keys to move to the column's top or bottom cell, and then do one of the following:Press SHFT+ALT+PAGE DOWN to select the column from top to bottom.Press SHFT+ALT+PAGE UP to select the column from bottom to top.Select a column.
CTRL+SHFT+F8, and then use the arrow keys; press ESC to cancel selection modeExtend a selection (or block).
ALT+5 on the numeric keypad (with NUM LOCK off)Select an entire table.
Move through your document
LEFT ARROWOne character to the left
RIGHT ARROWOne character to the right
CTRL+LEFT ARROWOne word to the left
CTRL+RIGHT ARROWOne word to the right
CTRL+UP ARROWOne paragraph up
CTRL+DOWN ARROWOne paragraph down
SHFT+TABOne cell to the left (in a table)
TABOne cell to the right (in a table)
UP ARROWUp one line
DOWN ARROWDown one line
ENDTo the end of a line
HOMETo the beginning of a line
ALT+CTRL+PAGE UPTo the top of the window
ALT+CTRL+PAGE DOWNTo the end of the window
PAGE UPUp one screen (scrolling)
PAGE DOWNDown one screen (scrolling)
CTRL+PAGE DOWNTo the top of the next page
CTRL+PAGE UPTo the top of the previous page
CTRL+ENDTo the end of a document
CTRL+HOMETo the beginning of a document
SHFT+F5To a previous revision
SHFT+F5After opening a document, to the location you were working in when the document was last closed
Move around in a table
TABTo the next cell in a row
SHFT+TABTo the previous cell in a row
ALT+HOMETo the first cell in a row
ALT+ENDTo the last cell in a row
ALT+PAGE UPTo the first cell in a column
ALT+PAGE DOWNTo the last cell in a column
UP ARROWTo the previous row
DOWN ARROWTo the next row
ALT+SHFT+UP ARROWRow up
ALT+SHFT+DOWN ARROWRow down
Insert paragraphs and tab characters in a table
ENTERNew paragraphs in a cell
CTRL+TABTab characters in a cell
Copy formatting
CTRL+SHFT+CCopy formatting from text.
CTRL+SHFT+VApply copied formatting to text.
Change or resize the font
CTRL+SHFT+FOpen the Font dialog box to change the font.
CTRL+SHFT+>Increase the font size.
CTRL+SHFT+<Decrease the font size.
CTRL+]Increase the font size by 1 point.
CTRL+[Decrease the font size by 1 point.
Apply character formats
CTRL+DOpen the Font dialog box to change the formatting of characters.
SHFT+F3Change the case of letters.
CTRL+SHFT+AFormat all letters as capitals.
CTRL+BApply bold formatting.
CTRL+UApply an underline.
CTRL+SHFT+WUnderline words but not spaces.
CTRL+SHFT+DDouble-underline text.
CTRL+SHFT+HApply hidden text formatting.
CTRL+IApply italic formatting.
CTRL+SHFT+KFormat letters as small capitals.
CTRL+EQUAL SIGNApply subscript formatting (automatic spacing).
CTRL+SHFT+PLUS SIGNApply superscript formatting (automatic spacing).
CTRL+SPACEBARRemove manual character formatting.
CTRL+SHFT+QChange the selection to the Symbol font.
View and copy text formats
CTRL+SHFT+* (asterisk on numeric keypad does not work)Display nonprinting characters.
SHFT+F1 (then click the text with the formatting you want to review)Review text formatting.
CTRL+SHFT+CCopy formats.
CTRL+SHFT+VPaste formats.
Set the line spacing
CTRL+1Single-space lines.
CTRL+2Double-space lines.
CTRL+5Set 1.5-line spacing.
CTRL+0 (zero)Add or remove one line space preceding a paragraph.
Align paragraphs
CTRL+ESwitch a paragraph between centered and left-aligned.
CTRL+JSwitch a paragraph between justified and left-aligned.
CTRL+RSwitch a paragraph between right-aligned and left-aligned.
CTRL+LLeft align a paragraph.
CTRL+MIndent a paragraph from the left.
CTRL+SHFT+MRemove a paragraph indent from the left.
CTRL+TCreate a hanging indent.
CTRL+SHFT+TReduce a hanging indent.
CTRL+QRemove paragraph formatting.
Apply paragraph styles
CTRL+SHFT+SOpen Apply Styles task pane.
ALT+CTRL+SHFT+SOpen Styles task pane.
ALT+CTRL+KStart AutoFormat.
CTRL+SHFT+NApply the Normal style.
ALT+CTRL+1Apply the Heading 1 style.
ALT+CTRL+2Apply the Heading 2 style.
ALT+CTRL+3Apply the Heading 3 style.
Perform a mail merge
ALT+SHFT+KPreview a mail merge.
ALT+SHFT+NMerge a document.
ALT+SHFT+MPrint the merged document.
ALT+SHFT+EEdit a mail-merge data document.
ALT+SHFT+FInsert a merge field.
Mail merge - Work with fields
ALT+SHFT+DInsert a DATE field.
ALT+CTRL+LInsert a LISTNUM field.
ALT+SHFT+PInsert a PAGE field.
ALT+SHFT+TInsert a TIME field.
CTRL+F9Insert an empty field.
CTRL+SHFT+F7Update linked information in a Microsoft Word source document.
F9Update selected fields.
CTRL+SHFT+F9Unlink a field.
SHFT+F9Switch between a selected field code and its result.
ALT+F9Switch between all field codes and their results.
ALT+SHFT+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
F11Go to the next field.
SHFT+F11Go to the previous field.
CTRL+F11Lock a field.
CTRL+SHFT+F11Unlock a field.
Handwriting recognition
Left ALT+SHFTSwitch between languages or keyboard layouts.
Win + CDisplay a list of correction alternatives.
Win + HTurn handwriting on or off.
ALT+~Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.
Right ALTTurn Korean IME on 101 keyboard on or off.
CTRL+SPACEBARTurn Chinese IME on 101 keyboard on or off.
Function keys
F1Get Help or visit Microsoft Office.com.
F2Move text or graphics.
F4Repeat the last action.
F5Choose the Go To command (Home tab).
F6Go to the next pane or frame.
F7Choose the Spelling command (Review tab).
F8Extend a selection.
F9Update the selected fields.
F10Show KeyTips.
F11Go to the next field.
F12Choose the Save As command.
SHIFT+Function key
SHFT+F1Start context-sensitive Help or reveal formatting.
SHFT+F2Copy text.
SHFT+F3Change the case of letters.
SHFT+F4Repeat a Find or Go To action.
SHFT+F5Move to the last change.
SHFT+F6Go to the previous pane or frame (after pressing F6).
SHFT+F7Choose the Thesaurus command (Review tab, Proofing group).
SHFT+F8Reduce the size of a selection.
SHFT+F9Switch between a field code and its result.
SHFT+F10Display a shortcut menu.
SHFT+F11Go to the previous field.
SHFT+F12Choose the Save command.
CTRL+Function key
CTRL+F1Expand or collapse the Ribbon.
CTRL+F2Choose the Print Preview command.
CTRL+F3Cut to the Spike.
CTRL+F4Close the window.
CTRL+F6Go to the next window.
CTRL+F9Insert an empty field.
CTRL+F10Maximize the document window.
CTRL+F11Lock a field.
CTRL+F12Choose the Open command.
CTRL+SHIFT+Function key
CTRL+SHFT+F3Insert the contents of the Spike.
CTRL+SHFT+F5Edit a bookmark.
CTRL+SHFT+F6Go to the previous window.
CTRL+SHFT+F7Update linked information in an Word 2010 source document.
CTRL+SHFT+F8, and then press an arrow keyExtend a selection or block.
CTRL+SHFT+F9Unlink a field.
CTRL+SHFT+F11Unlock a field.
CTRL+SHFT+F12Choose the Print command.
ALT+Function key
ALT+F1Go to the next field.
ALT+F3Create a new Building Block.
ALT+F4Exit Word 2010.
ALT+F5Restore the program window size.
ALT+F6Move from an open dialog box back to the document, for dialog boxes that support this behavior.
ALT+F7Find the next misspelling or grammatical error.
ALT+F8Run a macro.
ALT+F9Switch between all field codes and their results.
ALT+F10Display the Selection and Visibility task pane.
ALT+F11Display Microsoft Visual Basic code.
ALT+SHIFT+Function key
ALT+SHFT+F1Go to the previous field.
ALT+SHFT+F2Choose the Save command.
ALT+SHFT+F7Display the Research task pane.
ALT+SHFT+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
ALT+SHFT+F10Display a menu or message for an available action.
ALT+SHFT+F12Choose Table of Contents button in the Table of Contents container when the container is active.
CTRL+ALT+Function key
CTRL+ALT+F1Display Microsoft System Information.
CTRL+ALT+F2Choose the Open command.