Thursday, 16 January 2014

Microsoft Outlook 2007 Keyboard Shortcuts

SHORTCUTACTION
Basic navigation
CTRL+1Switch to Mail.
CTRL+2Switch to Calendar.
CTRL+3Switch to Contacts.
CTRL+4Switch to Tasks.
CTRL+5Switch to Notes.
CTRL+6Switch to Folder List in Navigation Pane.
CTRL+7Switch to Shortcuts.
CTRL+PERIODSwitch to next message (with message open).
CTRL+COMMASwitch to previous message (with message open).
F6 or CTRL+SHFT+TABMove between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.
TABMove between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar.
Arrow keysMove around within the Navigation Pane.
CTRL+YGo to a different folder.
F3 or CTRL+EGo to the Search box.
ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UPIn the Reading Pane, go to the previous message.
SPACEBARIn the Reading Pane, page down through text.
SHFT+SPACEBARIn the Reading Pane, page up through text.
SHFT+PLUS SIGN or MINUS SIGN, respectivelyExpand or collapse a group (with a group selected) in the Navigation Pane.
LEFT ARROW or RIGHT ARROW, respectivelyCollapse or expand a group in the e-mail message list.
SHFT+TABMove to next field in Reading Pane.
CTRL+TABMove to previous field in Reading Pane.
ALT+B, ALT+LEFT ARROW, or ALT+BACKSPACEGo back to previous view in main Outlook window.
ALT+RIGHT ARROWGo forward to next view in main Outlook window.
CTRL+SHFT+WSelect the InfoBar and, if available, show the menu of commands.
Search
CTRL+EFind a message or other item.
ESCClear the search results.
CTRL+ALT+AExpand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.
CTRL+ALT+WExpand the Search Query Builder.
CTRL+SHFT+FUse Advanced Find.
CTRL+SHFT+PCreate a new Search Folder.
F4Search for text within a message or other item.
SHFT+F4Find next during text search within a message or other item.
CTRL+HFind and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item.
CTRL+ALT+KExpand search to include the desktop.
Flags
CTRL+SHFT+GOpen the Flag for Follow Up dialog box to assign a flag.
Color Categories
ALT+DDelete the selected category from the list in the Color Categories dialog box.
Create an item or file
CTRL+SHFT+ACreate an appointment.
CTRL+SHFT+CCreate a contact.
CTRL+SHFT+LCreate a distribution list.
CTRL+SHFT+XCreate a fax.
CTRL+SHFT+ECreate a folder.
CTRL+SHFT+JCreate a Journal entry.
CTRL+SHFT+QCreate a meeting request.
CTRL+SHFT+MCreate a message.
CTRL+SHFT+NCreate a note.
CTRL+SHFT+HCreate a new Microsoft Office document.
CTRL+SHFT+SPost to this folder.
CTRL+TPost a reply in this folder.
CTRL+SHFT+PCreate a Search Folder.
CTRL+SHFT+KCreate a task.
CTRL+SHFT+UCreate a task request.
All items
CTRL+S or SHFT+F12Save.
ALT+SSave and close.
F12Save as.
CTRL+Z or ALT+BACKSPACEUndo.
CTRL+DDelete an item.
CTRL+PPrint.
CTRL+SHFT+YCopy an item.
CTRL+SHFT+VMove an item.
CTRL+KCheck names.
F7Check spelling.
CTRL+SHFT+GFlag for follow-up.
CTRL+FForward.
ALT+SSend or post or invite all.
F2Turn on editing in a field (except in Icon view).
CTRL+LLeft align text.
CTRL+ECenter text.
CTRL+RRight align text.
E-mail
CTRL+SHFT+ISwitch to Inbox.
CTRL+SHFT+OSwitch to Outbox.
CTRL+TABChoose the account from which to send a message. (with focus on the To box) and then TAB to the Accounts button
CTRL+KCheck names.
ALT+SSend.
CTRL+RReply to a message.
CTRL+SHFT+RReply all to a message.
CTRL+FForward a message.
CTRL+ ALT+JMark a message as not junk.
CTRL+SHFT+IDisplay blocked external content (in a message).
CTRL+ SHFT+SPost to a folder.
CTRL+SHFT+NApply Normal style.
CTRL+M or F9Check for new messages.
UP ARROWGo to the previous message.
DOWN ARROWGo to the next message.
CTRL+NCreate a new message (when in Mail).
CTRL+SHFT+MCreate a new message (from any Outlook view).
CTRL+OOpen a received message.
CTRL+SHFT+BOpen the Address Book.
CTRL+SHFT+OConvert an HTML or RTF message to plain text.
INSERTAdd a Quick Flag to an unopened message.
CTRL+SHFT+GDisplay the Flag for Follow Up dialog box.
CTRL+QMark as read.
CTRL+UMark as unread.
CTRL+SHFT+WShow the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List.
F4Find or replace.
SHFT+F4Find next.
CTRL+ENTERSend.
CTRL+PPrint.
CTRL+FForward.
CTRL+ALT+FForward as attachment.
ALT+ENTERShow the properties for the selected item.
CTRL+ALT+MMark for Download.
CTRL+ALT+UClear Mark for Download.
CTRL+BDisplay Send/Receive progress.(when a Send/Receive is in progress)
Calendar
CTRL+NCreate a new appointment (when in Calendar).
CTRL+SHFT+ACreate a new appointment (in any Outlook view).
CTRL+SHFT+QCreate a new meeting request.
CTRL+FForward an appointment or meeting.
CTRL+RReply to a meeting request with a message.
CTRL+SHFT+RReply All to a meeting request with a message.
ALT+0Show 10 days in the calendar.
ALT+1Show 1 day in the calendar.
ALT+2Show 2 days in the calendar.
ALT+3Show 3 days in the calendar.
ALT+4Show 4 days in the calendar.
ALT+5Show 5 days in the calendar.
ALT+6Show 6 days in the calendar.
ALT+7Show 7 days in the calendar.
ALT+8Show 8 days in the calendar.
ALT+9Show 9 days in the calendar.
CTRL+GGo to a date.
ALT+= or CTRL+ALT+4Switch to Month view.
CTRL+RIGHT ARROWGo to the next day.
ALT+DOWN ARROWGo to the next week.
ALT+PAGE DOWNGo to the next month.
CTRL+LEFT ARROWGo to the previous day.
ALT+UP ARROWGo to the previous week.
ALT+PAGE UPGo to the previous month.
ALT+HOMEGo to the start of the week.
ALT+ENDGo to the end of the week.
ALT+MINUS SIGN or CTRL+ALT+3Switch to Full Week view.
CTRL+ALT+2Switch to Work Week view.
CTRL+COMMA or CTRL+SHFT+COMMAGo to previous appointment.
CTRL+PERIOD or CTRL+SHFT+PERIODGo to next appointment.
CTRL+GSet up recurrence for an appointment or task.
Contacts
CTRL+SHFT+DDial a new call.
F3 or CTRL+EFind a contact or other item.
F11Enter a name in the Search Address Books box.
SHFT+letterIn Table or List view of contacts, go to first contact that starts with a specific letter.
CTRL+ASelect all contacts.
CTRL+FCreate a new message addressed to selected contact.
CTRL+JCreate a Journal entry for the selected contact.
CTRL+NCreate a new contact (when in Contacts).
CTRL+SHFT+CCreate a new contact (from any Outlook view).
CTRL+O or CTRL+SHFT+ENTEROpen a contact form for the selected contact.
CTRL+SHFT+LCreate a new distribution list.
CTRL+PPrint.
F5Update a list of distribution list members.
CTRL+YGo to a different folder.
CTRL+SHFT+BOpen the Address Book.
CTRL+SHFT+FUse Advanced Find.
CTRL+SHFT+PERIODIn an open contact, open the next contact listed.
ESCClose a contact.
CTRL+SHFT+XOpen a Web page for the selected contact (if one is included).
ALT+DOpen the Check Address dialog box.
ALT+SHFT+1In a contact form, under Internet, display the E-mail 1 information.
ALT+SHFT+2In a contact form, under Internet, display the E-mail 2 information.
ALT+SHFT+3In a contact form, under Internet, display the E-mail 3 information.
Electronic Business Cards dialog box
ALT+AOpen the Add list.
ALT+BSelect text in Label box when the field with a label assigned is selected.
ALT+COpen the Add Card Picture dialog box.
ALT+EPlace cursor at beginning of Edit box.
ALT+FSelect the Fields box.
ALT+GSelect the Image Align drop-down list.
ALT+K, then ENTERSelect color palette for background.
ALT+LSelect Layout drop-down list.
ALT+RRemove a selected field from the Fields box.
Tasks
ALT+F2Show or hide the To-Do Bar.
ALT+CAccept a task request.
ALT+DDecline a task request.
CTRL+EFind a task or other item.
CTRL+YOpen the Go to Folder dialog box.
CTRL+NCreate a new task (when in Tasks).
CTRL+SHFT+KCreate a new task (from any Outlook view).
CTRL+SHFT+UCreate a new task request.
CTRL+OOpen selected item.
CTRL+PPrint selected item.
CTRL+ASelect all items.
CTRL+DDelete selected item.
CTRL+FForward a task as an attachment.
SHFT+TABSwitch between the Navigation Pane, Tasks list, and To-Do Bar.
CTRL+JOpen selected item as a Journal item.
CTRL+ZUndo last action.
INSERTFlag an item or mark complete.
Format text
ALT+ODisplay the Format menu.
CTRL+SHFT+PDisplay the Font dialog box.
SHFT+F3Switch case (with text selected).
CTRL+SHFT+KFormat letters as small capitals.
CTRL+BMake letters bold.
CTRL+SHFT+LAdd bullets.
CTRL+IMake letters italic.
CTRL+TIncrease indent.
CTRL+SHFT+TDecrease indent.
CTRL+LLeft align.
CTRL+ECenter.
CTRL+UUnderline.
CTRL+] or CTRL+SHFT+>Increase font size.
CTRL+[ or CTRL+SHFT+<Decrease font size.
CTRL+X or SHFT+DELETECut.
CTRL+C or CTRL+INSERTCopy. Note CTRL+INSERT is not available in the Reading Pane.
CTRL+V or SHFT+INSERTPaste.
CTRL+SHFT+Z or CTRL+SPACEBARClear formatting.
CTRL+SHFT+HDelete the next word.
CTRL+SHFT+JStretch a paragraph to fit between the margins.
CTRL+SHFT+SApply styles.
CTRL+TCreate a hanging indent.
CTRL+KInsert a hyperlink.
CTRL+LLeft align a paragraph.
CTRL+RRight align a paragraph.
CTRL+SHFT+TReduce a hanging indent.
CTRL+QRemove paragraph formatting.
Add Web information to items
Hold down CTRL and click the mouse button.Edit a URL in the body of an item.
Hold down SHFT and click the mouse button.Specify a Web browser.
CTRL+KInsert a hyperlink.
Print preview
Press ALT+F and then press V To print an item in an open window, press ALT+F, press W, and then press VOpen Print Preview.
ALT+PPrint a print preview.
ALT+S or ALT+UOpen Page Setup from Print Preview.
ALT+ZZoom.
ALT+CClose Print Preview.
Send/Receive
F9Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define.
SHFT+F9Start a send/receive for the current folder, retrieving full items (header, item, and any attachments).
CTRL+MStart a send/receive.
CTRL+ALT+SDefine Send/Receive groups.
Visual Basic Editor
ALT+F11Open Visual Basic Editor.
Macros
ALT+F8Play macro.
Forms
CTRL+ALT+SHFT+F12Save Form Design.
CTRL+SHFT+F11Save Form Data.
Click in an InfoPath folder, and then CTRL+N.Create a new Microsoft Office InfoPath form.
Table view - General use
ENTEROpen an item.
CTRL+ASelect all items.
PAGE DOWNGo to the item at the bottom of the screen.
PAGE UPGo to the item at the top of the screen.
SHFT+UP ARROW or SHFT+DOWN ARROW, respectivelyExtend or reduce the selected items by one item.
CTRL+UP ARROW or CTRL+DOWN ARROW, respectivelyGo to the next or previous item without extending the selection.
CTRL+SPACEBARSelect or cancel selection of the active item.
F5Refresh view.
Table view - with a group selected
CTRL+SHFT+PLUS SIGNExpand all groups.
CTRL+MINUS SIGNCollapse the group.
SHFT+PLUS SIGNExpand a single selected group.
MINUS SIGNCollapse a single selected group.
UP ARROWSelect the previous group.
DOWN ARROWSelect the next group.
HOMESelect the first group.
ENDSelect the last group.
RIGHT ARROWSelect the first item on screen in an expanded group or the first item off screen to the right.
Table view - All groups
CTRL+MINUS SIGNCollapse all groups.
CTRL+SHFT+PLUS SIGNExpand all groups.
Calendar Day/Week/Month view
ALT+key for number of daysView from 1 through 9 days.
ALT+0 (ZERO)View 10 days.
ALT+MINUS SIGNSwitch to weeks.
ALT+=Switch to months.
CTRL+TAB or F6Move between Calendar, TaskPad, and the Folder List.
SHFT+TABSelect the previous appointment.
LEFT ARROWGo to the previous day.
RIGHT ARROWGo to the next day.
ALT+DOWN ARROWGo to the same day in the next week.
ALT+UP ARROWGo to the same day in the previous week.
Day view
HOMESelect the time that begins your work day.
ENDSelect the time that ends your work day.
UP ARROWSelect the previous block of time.
DOWN ARROWSelect the next block of time.
PAGE UPSelect the block of time at the top of the screen.
PAGE DOWNSelect the block of time at the bottom of the screen.
SHFT+UP ARROW or SHFT+DOWN ARROW, respectivelyExtend or reduce the selected time.
With the cursor in the appointment, ALT+UP ARROW or ALT+DOWN ARROW, respectivelyMove an appointment up or down.
With the cursor in the appointment, ALT+SHFT+UP ARROW or ALT+SHFT+DOWN ARROW, respectivelyChange an appointment's start or end time.
ALT+DOWN ARROWMove selected item to the same day in the next week.
ALT+UP ARROWMove selected item to the same day in the previous week.
Week view
HOMEGo to the start of work hours for the selected day.
ENDGo to the end of work hours for the selected day.
PAGE UPGo up one page view in the selected day.
PAGE DOWNGo down one page view in the selected day.
ALT+UP ARROW, ALT+DOWN ARROW, ALT+LEFT ARROW, or ALT+RIGHT ARROW, respectivelyMove the appointment up, down, left, or right.
SHFT+LEFT ARROW, SHFT+RIGHT ARROW, SHFT+UP ARROW, or SHFT+DOWN ARROW; or SHFT+HOME or SHFT+ENDChange the duration of the selected block of time.
Month view
HOMEGo to the first day of the week.
PAGE UPGo to the same day of the week in the previous page.
PAGE DOWNGo to the same day of the week in the next page.
Date Navigator
ALT+HOMEGo to the first day of the current week.
ALT+ENDGo to the last day of the current week.
ALT+UP ARROWGo to the same day in the previous week.
ALT+DOWN ARROWGo to the same day in the next week.
Business Cards view or Address Cards view - General use
One or more letters of the name that the card is filed under or the name of the field that you are sorting bySelect a specific card in the list.
UP ARROWSelect the previous card.
DOWN ARROWSelect the next card.
HOMESelect the first card in the list.
ENDSelect the last card in the list.
PAGE UPSelect the first card on the current page.
PAGE DOWNSelect the first card on the next page.
RIGHT ARROWSelect the closest card in the next column.
LEFT ARROWSelect the closest card in the previous column.
CTRL+SPACEBARSelect or cancel selection of the active card.
SHFT+UP ARROWExtend the selection to the previous card and cancel selection of cards after the starting point.
SHFT+DOWN ARROWExtend the selection to the next card and cancel selection of cards before the starting point.
CTRL+SHFT+UP ARROWExtend the selection to the previous card, regardless of the starting point.
CTRL+SHFT+DOWN ARROWExtend the selection to the next card, regardless of the starting point.
SHFT+HOMEExtend the selection to the first card in the list.
SHFT+ENDExtend the selection to the last card in the list.
SHFT+PAGE UPExtend the selection to the first card on the previous page.
SHFT+PAGE DOWNExtend the selection to the last card on the last page.
Business Cards view or Address Cards view - Move between fields in an open card
TABMove to the next field and, from the last field of a card, move to the first field in the next card.
SHFT+TABMove to the previous field and, from the first field of a card, move to the last field in the previous card.
ENTERMove to the next field, or add a line to a multiline field.
SHFT+ENTERMove to the previous field without leaving the active card.
F2Display the insertion point in the active field to edit text.
Business Cards view or Address Cards view - Move between characters in a field
ENTERAdd a line in a multiline field.
HOMEMove to the beginning of a line.
ENDMove to the end of a line.
PAGE UPMove to the beginning of a multiline field.
PAGE DOWNMove to the end of a multiline field.
UP ARROWMove to the previous line in a multiline field.
DOWN ARROWMove to the next line in a multiline field.
LEFT ARROWMove to the previous character in a field.
RIGHT ARROWMove to the next character in a field.
Timeline view (Tasks or Journal) - item selected
LEFT ARROWSelect the previous item.
RIGHT ARROWSelect the next item.
SHFT+LEFT ARROW or SHFT+RIGHT ARROWSelect several adjacent items.
CTRL+LEFT ARROW+SPACEBAR or CTRL+RIGHT ARROW+SPACEBARSelect several nonadjacent items.
ENTEROpen the selected items.
PAGE UPDisplay the items one screen above the items on screen.
PAGE DOWNDisplay the items one screen below the items on screen.
HOMESelect the first item on the timeline (if items are not grouped) or the first item in the group.
ENDSelect the last item on the timeline (if items are not grouped) or the last item in the group.
CTRL+HOMEDisplay (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group.
CTRL+ENDDisplay (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group.
Timeline view (Tasks or Journal) - group selected
ENTER or RIGHT ARROWExpand the group.
ENTER or LEFT ARROWCollapse the group.
UP ARROWSelect the previous group.
DOWN ARROWSelect the next group.
HOMESelect the first group on the timeline.
ENDSelect the last group on the timeline.
RIGHT ARROWSelect the first item on screen in an expanded group or the first item off screen to the right.
Timeline view - unit of time on the time scale for days is selected
LEFT ARROWMove back in increments of time that are the same as those shown on the time scale.
RIGHT ARROWMove forward in increments of time that are the same as those shown on the time scale.
SHFT+TABWhen the lower time scale is selected, select the upper time scale.
TABWhen the upper time scale is selected, select the lower time scale.
TABWhen the lower time scale is selected, select the first item on screen or the first group on screen if items are grouped.