Microsoft Excel 2001 (Mac) Keyboard Shortcuts

SHORTCUT	ACTION
Editing data
CTRL+U	Edit the active cell
ESC	Cancel an entry in the cell or formula bar
DELETE	Clear or edit the active cell. When you are editing a cell, delete the character to the left of the insertion point.
CMD+V	Paste text into the active cell
RETURN	Complete a cell entry
CMD+SHFT+RETURN or CTRL+SHFT+RETURN	Enter a formula as an array formula
CTRL+A	Display the Formula Palette after you type a valid function name in a formula
CTRL+SHFT+A	Insert the argument names and parentheses for a function, after you type a valid function name in a formula
Entering data on a worksheet
RETURN	Complete a cell entry and move down in the selection, or move in the direction that is selected on the Edit tab (Edit menu, Preferences command)
CTRL+OPTN+RETURN	Start a new line in the same cell
CTRL+RETURN	Fill the selected cell range with the text that you type (works on nonadjacent selections)
SHFT+RETURN	Complete a cell entry and move up in the selection, or move opposite to the direction that is selected on the Edit tab (Edit menu, Preferences command)
TAB	Complete a cell entry and move to the right in the selection, or move in the direction that is selected on the Edit tab (Edit menu, Preferences command)
SHFT+TAB	Complete a cell entry and move to the left in the selection, or move opposite to the direction that is selected on the Edit tab (Edit menu, Preferences command)
ESC	Cancel a cell entry
DELETE	Delete the character to the left of the insertion point, or delete and edit the active cell
DEL	Delete the character to the right of the insertion point, or delete the selection
CTRL+DEL	Delete text from the insertion point to the end of the line
HOME	Move to the beginning of the line
CMD+Y	Repeat the last action
SHFT+F2	Edit a cell comment
CTRL+SHFT+F3	Create names from row and column labels
CTRL+D or CTRL+SHFT+< (less than sign)	Fill down
CTRL+R or CTRL+SHFT+> (greater than sign)	Fill to the right
CTRL+F3 or CTRL+L	Define a name
Formatting data
CMD+SHFT+L	Display the Style dialog box
CMD+1	Display the Format Cells dialog box
CTRL+SHFT+~	Apply the General number format
CTRL+SHFT+$	Apply the Currency format with two decimal places (negative numbers appear in parentheses)
CTRL+SHFT+%	Apply the Percentage format with no decimal places
CTRL+SHFT+^	Apply the Exponential number format with two decimal places
CTRL+SHFT+#	Apply the Date format with the day, month, and year
CTRL+SHFT+@	Apply the Time format with the hour and minute, and indicate A.M. or P.M.
CTRL+SHFT+!	Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values
CMD+OPTN+0 (zero)	Apply the outline border
CMD+OPTN+HYPHEN	Remove outline borders
CMD+OPTN+RIGHT ARROW	Apply or remove right border
CMD+OPTN+LEFT ARROW	Apply or remove left border
CMD+OPTN+UP ARROW	Apply or remove top border
CMD+OPTN+DOWN ARROW	Apply or remove bottom border
CMD+B	Apply or remove bold formatting
CMD+I	Apply or remove italic formatting
CMD+U	Apply or remove an underline
CMD+SHFT+UNDERLINE	Apply or remove strikethrough formatting
CMD+SHFT+> (greater than sign)	Increase font size
CMD+SHFT+< (less than sign)	Decrease font size
CMD+E	Align center
CMD+L	Align left
CMD+R	Align right
CMD+M	Indent
CMD+SHFT+M	Remove indent
CTRL+9	Hide rows
CTRL+SHFT+( (opening parenthesis)	Unhide rows
CTRL+0 (zero)	Hide columns
CTRL+SHFT+) (closing parenthesis)	Unhide columns
CMD+SHFT+W	Add or remove shadow on text
CMD+SHFT+D	Add or remove outline on text
Inserting, deleting, and copying a selection
CMD+C or CTRL+C	Copy the selection
CMD+X or CTRL+X	Cut the selection
CMD+V or CTRL+V	Paste the selection
DELETE	Clear or edit the active cell. When you are editing a cell, delete the character to the left of the insertion point.
CTRL+HYPHEN or CTRL+K	Delete the selection
CMD+Z	Undo the last action
CMD+Y	Repeat the last action
CTRL+I or CTRL+SHFT+PLUS SIGN	Insert blank cells
Selecting cells that have special characteristics
CTRL+SHFT+* (asterisk)	Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns)
CTRL+/	Select the current array, which is the array that the active cell belongs to
CMD+SHFT+O (the letter O)	Select all cells with comments
CTRL+\	In a selected row, or a selection within a row, select cells that don't match the value in the active cell.
CTRL+SHFT+|	In a selected column, or a selection within a column, select cells that don't match the value in the active cell.
CTRL+[	Select only cells that are directly referred to by formulas in the selection
CTRL+SHFT+{	Select all cells that are directly or indirectly referred to by formulas in the selection
CTRL+]	Select only cells with formulas that refer directly to the active cell
CTRL+SHFT+}	Select all cells with formulas that refer directly or indirectly to the active cell
CMD+SHFT+Z	Select only visible cells in the current selection
Selecting cells, columns, or rows
CTRL+SHFT+* (asterisk)	Select the current region around the active cell (the current region is an area enclosed by blank rows and blank columns)
SHFT+arrow key	Extend the selection by one cell
CTRL+SHFT+arrow key	Extend the selection to the last nonblank cell in the same column or row as the active cell
SHFT+HOME	Extend the selection to the beginning of the row
CTRL+SHFT+HOME	Extend the selection to the beginning of the worksheet
CTRL+SHFT+END	Extend the selection to the last cell used on the worksheet (lower-right corner)
CTRL+SPACEBAR	Select the entire column
SHFT+SPACEBAR	Select the entire row
CMD+A or CTRL+SHFT+SPACEBAR	Select the entire worksheet, or, if an object is selected, all the objects on a worksheet
SHFT+DELETE	Select only the active cell when multiple cells are selected
SHFT+PAGE DOWN	Extend the selection down one screen
SHFT+PAGE UP	Extend the selection up one screen
CTRL+6	For chart objects: Alternate between hiding objects, displaying objects, and displaying placeholders for objects. For drawing objects: Alternate between hiding objects and displaying objects.
CTRL+7	Show or hide the Standard toolbar
F8	Turn on extending a selection by using the arrow keys
SHFT+F8	Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range
Working in cells or the formula bar
DELETE	Clear or edit the active cell. When you are editing a cell, delete the character to the left of the insertion point.
RETURN	Complete a cell entry and move down in the selection, or move in the direction that is selected on the Edit tab (Edit menu, Preferences command)
ESC	Cancel an entry in the cell or formula bar
CTRL+B	Clear the selected cell's contents
CTRL+SHFT+RETURN or CMD+SHFT+RETURN	Enter a formula as an array formula
CTRL+A	Display the Formula Palette after you type a valid function name in a formula
CTRL+SHFT+A	Insert the argument names and parentheses for a function, after you type a valid function name in a formula
CMD+K	Insert a hyperlink
RETURN	Activate a hyperlink (in a cell with a hyperlink)
CTRL+U	Edit the active cell and position the insertion point at the end of the line
SHFT+F3	Paste a function into a formula
CMD+= (equal sign) or F9	Calculate all sheets in all open workbooks
SHFT+F9	Calculate the active worksheet
= (equal sign)	Start a formula
CMD+SHFT+T	Insert the AutoSum formula
CTRL+; (semicolon)	Enter the date
CMD+; (semicolon) or CMD+SHFT+: (colon) or CTRL+SHFT+: (colon)	Enter the time
CMD+SHFT+ (quotation mark) or CTRL+SHFT+ (quotation mark)	Copy the value from the cell above the active cell into the cell or the formula bar
CTRL+` (single left quotation mark)	Alternate between displaying cell values and displaying cell formulas
CMD+' (apostrophe) or CTRL+' (apostrophe)	Copy a formula from the cell above the active cell into the cell or the formula bar
OPTN+DOWN ARROW	Display the AutoComplete list
CTRL+F3	Define a name
Using AutoFilter
OPTN+DOWN ARROW	Display the AutoFilter list for the current column (Select the cell that contains the column label, and then press )
DOWN ARROW	Select the next item in the AutoFilter list
UP ARROW	Select the previous item in the AutoFilter list
HOME	Select the first item (Sort Ascending) in the AutoFilter list
END	Select the last item in the AutoFilter list
RETURN	Filter the list by using the selected item in the AutoFilter list
Outlining data
CTRL+8	Display or hide outline symbols
CTRL+9	Hide selected rows
CTRL+SHFT+( (opening parenthesis)	Unhide selected rows
CTRL+0 (zero)	Hide selected columns
CTRL+SHFT+) (closing parenthesis)	Unhide selected columns
Moving and scrolling in a worksheet or workbook
CTRL+arrow key	Move to the edge of the current data region
HOME	Move to the beginning of the row
CTRL+HOME	Move to the beginning of the worksheet
CTRL+END	Move to the last cell on the worksheet, which is the cell at the intersection of the rightmost used column and the bottom-most used row (in the lower-right corner); or the cell opposite the home cell, which is typically A1
PAGE DOWN	Move down one screen
PAGE UP	Move up one screen
OPTN+PAGE DOWN	Move one screen to the right
OPTN+PAGE UP	Move one screen to the left
CTRL+PAGE DOWN	Move to the next sheet in the workbook
CTRL+PAGE UP	Move to the previous sheet in the workbook
CTRL+TAB	Move to the next workbook or window
CTRL+SHFT+TAB	Move to the previous workbook or window
F6	Move to the next pane in a workbook that has been split
SHFT+F6	Move to the previous pane in a workbook that has been split
CMD+DELETE or CTRL+DELETE	Scroll to display the active cell
CTRL+G	Display the Go To dialog box
CMD+F	Display the Find dialog box
CMD+G	Repeat the last Find action (same as Find Next), or, if no Find has been performed, move to the next blank cell
CMD+SHFT+G	Repeat the last Find action, or, if no Find has been performed, move to the previous blank cell
CMD+H	Display the Replace dialog box (Edit menu)
TAB	Move between unlocked cells on a protected worksheet
Moving within a selection
RETURN	Move from top to bottom within the selection (down), and then move to the top of the next column. Or move in the direction that is selected on the Edit tab (Edit menu, Preferences command)
SHFT+RETURN	Move from bottom to top within the selection (up), and then move to the bottom of the next column. Or move opposite to the direction that is selected on the Edit tab (Edit menu, Preferences command)
TAB	Move from left to right within the selection, and then move to the next row. Or move down one cell if only one column is selected
SHFT+TAB	Move from right to left within the selection, and then move to the previous row. Or move up one cell if only one column is selected
CTRL+PERIOD	Move clockwise to the next corner of the selection (does not move to nonadjacent selections)
CTRL+OPTN+RIGHT ARROW	Move to the right among nonadjacent selections
CTRL+OPTN+LEFT ARROW	Move to the left among nonadjacent selections
Using toolbars
OPTN+F10	Make a toolbar active
TAB	Select the next button or menu on the toolbar (when a toolbar is active)
SHFT+TAB	Select the previous button or menu on the toolbar (when a toolbar is active)
CTRL+TAB	Select the next toolbar (when a toolbar is active)
CTRL+SHFT+TAB	Select the previous toolbar (when a toolbar is active)
RETURN	Perform the action assigned to the selected button
Working with windows
CMD+TAB	Switch to the next program
CMD+SHFT+TAB	Switch to the previous program
CMD+W	Close the active workbook window
CMD+F5	Restore the active workbook window size
F6	Move to the next pane in a workbook that has been split
SHFT+F6	Move to the previous pane in a workbook that has been split
CMD+F6	Switch to the next workbook window
CMD+SHFT+F6	Switch to the previous workbook window
CTRL+F5	Restore the window size
CTRL+F10	Maximize or restore the workbook window
Working with dialog boxes
TAB	Move to the next text box
SHFT+TAB	Move to the previous text box
CTRL+TAB or CTRL+PAGE DOWN	Switch to the next tab in a dialog box
CTRL+SHFT+TAB or CTRL+PAGE UP	Switch to the previous tab in a dialog box
RETURN	Perform the action assigned to the default command button in the dialog box (the button with the bold outline -- often the OK button)
ESC	Cancel the command and close the dialog box
Opening, closing, and saving workbooks
CMD+N or CTRL+N	Create a new workbook
CMD+O or CTRL+O	Open an existing workbook
CMD+S or CTRL+S	Save the current workbook
CMD+Q	Quit Excel
Previewing and printing a document
CMD+P	Display the Print dialog box
Arrow keys	Move around the page when zoomed in
PAGE UP or PAGE DOWN	Move by one page when zoomed out
CTRL+UP ARROW or CTRL+LEFT ARROW	Move to the first page when zoomed out
CTRL+DOWN ARROW or CTRL+RIGHT ARROW	Move to the last page when zoomed out
Working with a data form
DOWN ARROW	Move to the same field in the next record
UP ARROW	Move to the same field in the previous record
TAB	Move to the next field you can edit in the record
SHFT+TAB	Move to the previous field you can edit in the record
RETURN	Move to the first field in the next record
SHFT+RETURN	Move to the first field in the previous record
PAGE DOWN	Move to the same field 10 records forward
CTRL+PAGE DOWN	Move to a new record
PAGE UP	Move to the same field 10 records back
CTRL+PAGE UP	Move to the first record
HOME	Move to the beginning of a field
END	Move to the end of a field
SHFT+END	Extend a selection to the end of a field
SHFT+HOME	Extend a selection to the beginning of a field
LEFT ARROW	Move one character left within a field
RIGHT ARROW	Move one character right within a field
SHFT+LEFT ARROW	Select the character to the left
SHFT+RIGHT ARROW	Select the character to the right
Working with Charts
F11	Create a chart
Arrow keys	Cycle through chart object selection
CTRL+6	Alternate between hiding chart objects, displaying chart objects, and displaying placeholders for chart objects
Working with PivotTables
CMD+C	Move the selected field into the Column area in the Layout dialog box in step 3 of the PivotTable Wizard
CMD+D	Move the selected field into the Data area in the Layout dialog box in step 3 of the PivotTable Wizard
CMD+L	Display the PivotTable Field dialog box from the Layout dialog box in step 3 of the PivotTable Wizard
CMD+P	Move the selected field into the Page area in the Layout dialog box in step 3 of the PivotTable Wizard
CMD+R	Move the selected field into the Row area in the Layout dialog box in step 3 of the PivotTable Wizard
Using function keys in Excel
F1	Undo command
SHFT+F1	What's This? command
F2	Cut text from the active cell
SHFT+F2	Edit a cell comment
F3	Copy text from the active cell
SHFT+F3	Paste a function into a formula
CTRL+F3	Define a name
CTRL+SHFT+F3	Create names by using row and column labels
F4	Paste text into the active cell
SHFT+F4	Repeat the last Find (Find Next) action
CTRL+F4	Close the window
F5	Go To command
SHFT+F5	Display the Find dialog box
CTRL+F5	Restore the window size
F6	Move to the next pane
SHFT+F6	Move to the previous pane
CTRL+F6	Move to the next workbook window
CTRL+SHFT+F6	Move to the previous workbook window
F7	Spelling command
F8	Extend a selection
SHFT+F8	Add to the selection
OPTN+F8	Display the Macro dialog box
SHFT+F9	Calculate the active worksheet
SHFT+F10	Display a contextual menu
CTRL+F10	Maximize or restore the workbook window
OPTN+F10	Make toolbar active
F11	Create a chart
SHFT+F11	Insert a new worksheet
CTRL+F11	Insert a Microsoft Excel 4.0 macro sheet
OPTN+F11	Display Visual Basic Editor
F12	Save As command
SHFT+F12	Save command
CTRL+F12	Open command
CTRL+SHFT+F12	Print command