Thursday, 16 January 2014

Microsoft Word 2003 Keyboard Shortcuts

SHORTCUTACTION
In the Help task pane
F1Display the Help task pane.
F6Switch between the Help task pane and Word.
TABSelect the next item in the Help task pane.
SHFT+TABSelect the previous item in the Help task pane.
ENTERPerform the action for the selected item.
DOWN ARROW and UP ARROWIn a table of contents, select the next and previous item, respectively.
RIGHT ARROW and LEFT ARROWIn a table of contents, expand and collapse the selected item, respectively.
ALT+LEFT ARROWMove back to the previous task pane.
ALT+RIGHT ARROWMove forward to the next task pane.
CTRL+SPACEBAROpen the menu of task panes.
CTRL+F1Close and reopen the current task pane.
RIGHT ARROWExpand a +/- list.
LEFT ARROWCollapse a +/- list.
In the Help window
TABSelect the next hidden text or hyperlink, or Show All or Hide All at the top of a topic.
SHFT+TABSelect the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article.
ENTERPerform the action for the selected Show All, Hide All, hidden text, or hyperlink.
ALT+LEFT ARROWMove back to the previous Help topic.
ALT+RIGHT ARROWMove forward to the next Help topic.
CTRL+PPrint the current Help topic.
UP ARROW AND DOWN ARROWScroll small amounts up and down, respectively, within the currently displayed Help topic.
PAGE UP AND PAGE DOWNScroll larger amounts up and down, respectively, within the currently displayed Help topic.
ALT+UChange the Help window from being separate from (untiled) to connected to (tiled) Word.
SHFT+F10Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window).
Access and use menus and toolbars
F10 or ALTSelect the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time.
CTRL+TAB or CTRL+SHFT+TABSelect a task pane or toolbar after pressing F10 or ALT to select the menu bar. Pressing the keys repeatedly moves the focus among the open toolbars, menu bars, and task pane.
TAB or SHFT+TABWhen a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) or menu bar is selected, select the next or previous button or menu.
ENTEROpen the selected menu, or perform the action for the selected button or command.
SHFT+F10Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for the selected item.
ALT+SPACEBARDisplay the title bar shortcut menu.
DOWN ARROW or UP ARROWWhen a menu or submenu (submenu: A menu that appears when a user points to a command on a higher-level menu.) is open, select the next or previous command.
LEFT ARROW or RIGHT ARROWSelect the menu to the left or right. When a submenu is open, switch between the main menu and the submenu.
HOME or ENDSelect the first or last command on the menu or submenu.
ESCClose an open menu. When a submenu is open, close only the submenu.
SHFT+DOWN ARROWOpen the selected menu.
CTRL+DOWN ARROWWhen a shortened menu is open, display the full set of commands.
ALT+CTRL+= (equal sign)Add a toolbar button to a menu. When you type this shortcut key and then click a toolbar button, Microsoft Word adds the button to the appropriate menu. For example, click Bullets on the Formatting toolbar to add the Bullets command to the Format menu.
ALT+CTRL+- (dash key)Remove a command from a menu. When you type this shortcut key and then select a menu command, the command is removed. You can add the menu command back to the menu if you change your mind.
ALT+CTRL++ (plus key on numeric keypad)Customize the shortcut key for a menu command. When you type this shortcut key and then select a menu command, the Customize Keyboard dialog box opens so you can add, change, or remove the shortcut key.
Access and use task panes
CTRL+F1Open the task pane or hide the current task pane.
F6Move to a task pane (task pane: A window within an Office application that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)
Note If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane. In addition, if you open a dialog box from the Reveal Formatting task pane, the focus may be in your document after you close the dialog box, rather than in the task pane. You can use F6 or CTRL+TAB to return to the task pane.
CTRL+TABWhen a menu or toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) is active, move to a task pane. (You may need to press CTRL+TAB more than once.)
CTRL+SPACEBAROpen the menu of task panes.
ALT+HOMEGo to the Getting Started task pane.
ALT+LEFT ARROWReverse the sequence of task panes you opened.
ALT+RIGHT ARROWRepeat the sequence of task panes you opened.
ESCClose a menu if one is currently open, or go back to the document.
TAB or SHFT+TABWhen a task pane is active, select the next or previous option in the task pane.
DOWN ARROW or UP ARROWMove among choices in a selected submenu; move among certain options in a group of options.
SPACEBAR or ENTEROpen the selected menu, or perform the action assigned to the selected button.
SHFT+F10Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) in a document; open a drop-down menu for the selected gallery item.
HOME or ENDWhen a menu or submenu is visible, select the first or last command on the menu or submenu.
PAGE UP or PAGE DOWNScroll up or down in the selected gallery list.
CTRL+RIGHT ARROW or CTRL+LEFT ARROWExpand or collapse a collapsible item in the gallery list.
CTRL+HOME or CTRL+ENDMove to the top or bottom of the selected gallery list.
Use dialog boxes
ALT+F6Move from an open dialog box back to the document for dialog boxes such as Find and Replace that support this behavior.
TABMove to the next option or option group.
SHFT+TABMove to the previous option or option group.
CTRL+TABSwitch to the next tab in a dialog box.
CTRL+SHFT+TABSwitch to the previous tab in a dialog box.
Arrow keysMove between options in an open drop-down list, or between options in a group of options.
SPACEBARPerform the action assigned to the selected button; check or clear the selected check box.
First letter of an optn in a drop-down listOpen the list if it is closed and move to that option in the list.
ALT+ the letter underlined in an optnSelect an option; select or clear a check box.
ALT+DOWN ARROWOpen a selected drop-down list.
ESCClose a selected drop-down list; cancel a command and close a dialog box.
ENTERRun the selected command.
Use edit boxes within dialog boxes
HOMEMove to the beginning of the entry.
ENDMove to the end of the entry.
LEFT ARROW or RIGHT ARROWMove one character to the left or right.
CTRL+LEFT ARROWMove one word to the left.
CTRL+RIGHT ARROWMove one word to the right.
SHFT+LEFT ARROWSelect or unselect one character to the left.
SHFT+RIGHT ARROWSelect or unselect one character to the right.
CTRL+SHFT+LEFT ARROWSelect or unselect one word to the left.
CTRL+SHFT+RIGHT ARROWSelect or unselect one word to the right.
SHFT+HOMESelect from the insertion point to the beginning of the entry.
SHFT+ENDSelect from the insertion point to the end of the entry.
Use the Open, Save As, and Insert Picture dialog boxes
CTRL+F12Display the Open dialog box.
F12Display the Save As dialog box.
ALT+1Go to the previous folder ().
ALT+2Open the folder up one level from the open folder (Up One Level button ).
ALT+3Close the dialog box and open your World Wide Web (World Wide Web (WWW): The multimedia branch of the Internet that presents not only text, but also graphics, sound, and video. On the Web, users can easily jump from item to item, page to page, or site to site by using hyperlinks.) search page (Search the Web button ).
ALT+4Delete the selected folder or file (Delete button ).
ALT+5Create a new subfolder in the open folder (Create New Folder button ).
ALT+6Switch between List, Details, Properties, Preview Thumbnails, Tiles, and Icons views (click the arrow next to Views ).
ALT+7 or ALT+LShow the Tools menu (Tools button).
SHFT+F10Display a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for a selected item such as a folder or file.
TABMove between options or areas in the dialog box.
F4 or ALT+IOpen the Look in or Save in list.
F5Update the files visible in the Open or Save As dialog box (File menu).
Common tasks done in a Microsoft Word document
CTRL+SHFT+SPACEBARCreate a nonbreaking space.
CTRL+HYPHENCreate a nonbreaking hyphen.
CTRL+BMake letters bold.
CTRL+IMake letters italic.
CTRL+UMake letters underline.
CTRL+SHFT+<Decrease font size.
CTRL+SHFT+>Increase font size.
CTRL+SPACEBARRemove paragraph or character formatting.
CTRL+CCopy the selected text or object.
CTRL+XCut the selected text or object.
CTRL+VPaste text or an object.
CTRL+ZUndo the last action.
CTRL+YRedo the last action.
Speech and handwriting recognition
Left ALT+SHFTSwitch between languages or keyboard layouts.
+VSwitch microphone on or off.
+TSwitch between Voice Command mode and Dictation mode.
+CDisplay a list of correction alternatives.
+HTurn handwriting on or off.
ALT+~Turn Japanese Input Method Editor (IME) (IME: A program that enters East Asian text (Traditional Chinese, Simplified Chinese, Japanese, or Korean) into programs by converting keystrokes into complex East Asian characters. The IME is treated as an alternate type of keyboard layout.) on 101 keyboard on or off.
Right ALTTurn Korean IME on 101 keyboard on or off.
CTRL+SPACEBARTurn Chinese IME on 101 keyboard on or off.
Sending e-mail messages
ALT+SSend the active document (active document: The document in which you're working. Text you type or graphics you insert in Microsoft Word appear in the active document. The title bar of the active document is highlighted.) or message.
CTRL+SHFT+BOpen the Address Book.
ALT+K, CTRL+KWhen the insertion point is in the message header, check the names on the To, Cc, and Bcc lines against the Address Book.
ALT+. (period)Open the Address Book in the To field.
ALT+CWhen the insertion point is in the message header, open the Address Book in the Cc field.
ALT+BIf the Bcc field is visible, open the Address Book in the Bcc field. To display the Bcc field, open the Address Book for any field, and insert or type a name in the Bcc box.
ALT+JGo to the Subject field.
ALT+POpen the Microsoft Outlook Message Options dialog box.
CTRL+SHFT+GCreate a message flag.
TABWhen the insertion point is in the message header, move to the next box in the e-mail header. When the last box in the e-mail header is active, TAB moves the insertion point to the body of the document or message.
SHFT+TABSelect the previous field or button in the e-mail header.
CTRL+TABWhen the insertion point is in the message header, select the Send button. You can then use the arrow keys to move to the other buttons. To perform the action for the selected button or command, press ENTER.
Create, view, and save documents
CTRL+NCreate a new document of the same type as the current or most recent document.
CTRL+OOpen a document.
CTRL+WClose a document.
ALT+CTRL+SSplit the document window.
ALT+SHFT+CRemove the document window split.
CTRL+SSave a document.
Find, replace, and browse through text
CTRL+FFind text, formatting, and special items.
ALT+CTRL+YRepeat find (after closing Find and Replace window).
CTRL+HReplace text, specific formatting, and special items.
CTRL+GGo to a page, bookmark, footnote, table, comment, graphic, or other location.
ALT+CTRL+ZSwitch between documents or sections of a document, and between a document and an open e-mail message if you use Word as your e-mail editor.
ALT+CTRL+HOMEOpen a list of browse options; use the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.
Undo and redo actions
ESCCancel an action.
CTRL+ZUndo an action.
CTRL+YRedo or repeat an action.
Switch to another view
ALT+CTRL+PSwitch to print layout view (Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.).
ALT+CTRL+OSwitch to outline view (outline view: A view that shows the headings of a document indented to represent their level in the document's structure. You can also use outline view to work with master documents.).
ALT+CTRL+NSwitch to normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.).
ALT+RSwitch to Reading View.
CTRL+\Expand or collapse subdocuments in a master document.
Outline view
ALT+SHFT+LEFT ARROWPromote a paragraph.
ALT+SHFT+RIGHT ARROWDemote a paragraph.
CTRL+SHFT+NDemote to body text.
ALT+SHFT+UP ARROWMove selected paragraphs up.
ALT+SHFT+DOWN ARROWMove selected paragraphs down.
ALT+SHFT+PLUS SIGNExpand text under a heading.
ALT+SHFT+MINUS SIGNCollapse text under a heading.
ALT+SHFT+AExpand or collapse all text or headings.
The slash (/) key on the numeric keypadHide or display character formatting.
ALT+SHFT+LShow the first line of body text or all body text.
ALT+SHFT+1Show all headings with the Heading 1 style.
ALT+SHFT+nShow all headings up to Heading n.
CTRL+TABInsert a tab character.
Printing and previewing documents
CTRL+PPrint a document.
ALT+CTRL+ISwitch in or out of print preview (print preview: A view of a document as it will appear when you print it.).
Arrow keysMove around the preview page when zoomed in.
PAGE UP or PAGE DOWNMove by one preview page when zoomed out.
CTRL+HOMEMove to the first preview page when zoomed out.
CTRL+ENDMove to the last preview page when zoomed out.
Reviewing documents
ALT+CTRL+MInsert a comment (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.).
CTRL+SHFT+ETurn track changes (tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document.) on or off.
ALT+SHFT+CClose the Reviewing Pane if it is open.
Reading layout view
HOMEGo to beginning of document.
ENDGo to end of document.
Number, then ENTERGo to page number.
CTRL+]Increase the size of selected text by one point.
CTRL+[Decrease the size of selected text by one point.
ESCExit reading layout view.
References, footnotes, and endnotes
ALT+SHFT+OMark a table of contents entry.
ALT+SHFT+IMark a table of authorities entry (citation).
ALT+SHFT+XMark an index entry.
ALT+CTRL+FInsert a footnote.
ALT+CTRL+DInsert an endnote.
Working with Web pages
CTRL+KInsert a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.).
ALT+LEFT ARROWGo back one page.
ALT+RIGHT ARROWGo forward one page.
F9Refresh.
Delete text and graphics
BACKSPACEDelete one character to the left.
CTRL+BACKSPACEDelete one word to the left.
DELETEDelete one character to the right.
CTRL+DELETEDelete one word to the right.
CTRL+XCut selected text to the Office Clipboard.
CTRL+ZUndo the last action.
CTRL+F3Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.).
Copy and move text and graphics
CTRL+CCopy text or graphics.
CTRL+C, CTRL+CDisplay the Office Clipboard.
F2 (then move the insertion point and press ENTER)Move text or graphics.
ALT+F3Create AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.).
CTRL+VPaste the Office Clipboard contents.
CTRL+SHFT+F3Paste the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.) contents.
ALT+SHFT+RCopy the header or footer used in the previous section of the document.
Insert special characters
CTRL+F9A field
ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears)An AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry
SHFT+ENTERA line break
CTRL+ENTERA page break
CTRL+SHFT+ENTERA section break
ALT+CTRL+MINUS SIGNAn em dash
CTRL+MINUS SIGNAn en dash
CTRL+HYPHENAn optional hyphen
CTRL+SHFT+HYPHENA nonbreaking hyphen
CTRL+SHFT+SPACEBARA nonbreaking space
ALT+CTRL+CThe copyright symbol
ALT+CTRL+RThe registered trademark symbol
ALT+CTRL+TThe trademark symbol
ALT+CTRL+PERIODAn ellipsis
CTRL+`, `A single opening quotation mark
CTRL+', 'A single closing quotation mark
CTRL+`, SHFT+'Double opening quotation marks
CTRL+', SHFT+'Double closing quotation marks
Insert characters by using character codes
The character code, ALT+XThe Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (), type 20AC, and then hold down the ALT key and press X.
ALT+the character code (on the numeric keypad)The ANSI (ANSI character set: An 8-bit character set used by Microsoft Windows that allows you to represent up to 256 characters (0 through 255) by using your keyboard. The ASCII character set is a subset of the ANSI set.) character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down the ALT key and press 0128 on the numeric keypad.
Extend a selection
F8Turn extend mode on.
F8, and then press LEFT ARROW or RIGHT ARROWSelect the nearest character.
F8 (press once to select a word, twice to select a sentence, and so on)Increase the size of a selection.
SHFT+F8Reduce the size of a selection.
ESCTurn extend mode off.
SHFT+RIGHT ARROWOne character to the right
SHFT+LEFT ARROWOne character to the left
CTRL+SHFT+RIGHT ARROWTo the end of a word
CTRL+SHFT+LEFT ARROWTo the beginning of a word
SHFT+ENDTo the end of a line
SHFT+HOMETo the beginning of a line
SHFT+DOWN ARROWOne line down
SHFT+UP ARROWOne line up
CTRL+SHFT+DOWN ARROWTo the end of a paragraph
CTRL+SHFT+UP ARROWTo the beginning of a paragraph
SHFT+PAGE DOWNOne screen down
SHFT+PAGE UPOne screen up
CTRL+SHFT+HOMETo the beginning of a document
CTRL+SHFT+ENDTo the end of a document
ALT+CTRL+SHFT+PAGE DOWNTo the end of a window
CTRL+ATo include the entire document
CTRL+SHFT+F8, and then use the arrow keys; press ESC to cancel selection modeA vertical block of text
F8+arrow keys; press ESC to cancel selection modeTo a specific location in a document
Select text and graphics in a table
TABSelect the next cell's contents.
SHFT+TABSelect the preceding cell's contents.
Hold down SHFT and press an arrow key repeatedlyExtend a selection to adjacent cells.
Click in the column's top or bottom cell. Hold down SHFT and press the UP ARROW or DOWN ARROW key repeatedlySelect a column.
CTRL+SHFT+F8, and then use the arrow keys; press ESC to cancel selection modeExtend a selection (or block).
SHFT+F8Remove the selection.
ALT+5 on the numeric keypad (with NUM LOCK off)Select an entire table.
Move the insertion point
LEFT ARROWOne character to the left
RIGHT ARROWOne character to the right
CTRL+LEFT ARROWOne word to the left
CTRL+RIGHT ARROWOne word to the right
CTRL+UP ARROWOne paragraph up
CTRL+DOWN ARROWOne paragraph down
SHFT+TABOne cell to the left (in a table)
TABOne cell to the right (in a table)
UP ARROWUp one line
DOWN ARROWDown one line
ENDTo the end of a line
HOMETo the beginning of a line
ALT+CTRL+PAGE UPTo the top of the window
ALT+CTRL+PAGE DOWNTo the end of the window
PAGE UPUp one screen (scrolling)
PAGE DOWNDown one screen (scrolling)
CTRL+PAGE DOWNTo the top of the next page
CTRL+PAGE UPTo the top of the previous page
CTRL+ENDTo the end of a document
CTRL+HOMETo the beginning of a document
SHFT+F5To a previous revision
SHFT+F5After opening a document, to the location it was in when the document was last closed
Move around in a table
TABNext cell in a row
SHFT+TABPrevious cell in a row
ALT+HOMEFirst cell in a row
ALT+ENDLast cell in a row
ALT+PAGE UPFirst cell in a column
ALT+PAGE DOWNLast cell in a column
UP ARROWPrevious row
DOWN ARROWNext row
Insert paragraphs and tab characters in a table
ENTERNew paragraphs in a cell
CTRL+TABTab characters in a cell
Copy formatting
CTRL+SHFT+CCopy formatting from text.
CTRL+SHFT+VApply copied formatting to text.
Change or resize the font
CTRL+SHFT+FChange the font.
CTRL+SHFT+PChange the font size.
CTRL+SHFT+>Increase the font size.
CTRL+SHFT+<Decrease the font size.
CTRL+]Increase the font size by 1 point.
CTRL+[Decrease the font size by 1 point.
Apply character formats
CTRL+DChange the formatting of characters (Font command, Format menu).
SHFT+F3Change the case of letters.
CTRL+SHFT+AFormat letters as all capitals.
CTRL+BApply bold formatting.
CTRL+UApply an underline.
CTRL+SHFT+WUnderline words but not spaces.
CTRL+SHFT+DDouble-underline text.
CTRL+SHFT+HApply hidden text formatting.
CTRL+IApply italic formatting.
CTRL+SHFT+KFormat letters as small capitals.
CTRL+EQUAL SIGNApply subscript formatting (automatic spacing).
CTRL+SHFT+PLUS SIGNApply superscript formatting (automatic spacing).
CTRL+SPACEBARRemove manual character formatting.
CTRL+SHFT+QChange the selection to the Symbol font.
View and copy text formats
CTRL+SHFT+* (asterisk)Display nonprinting characters.
SHFT+F1 (then click the text whose formatting you want to review)Review text formatting.
CTRL+SHFT+CCopy formats.
CTRL+SHFT+VPaste formats.
Set line spacing
CTRL+1Single-space lines
CTRL+2Double-space lines
CTRL+5Set 1.5-line spacing
CTRL+0 (zero)Add or remove one line space preceding a paragraph
Align paragraphs
CTRL+ECenter a paragraph.
CTRL+JJustify a paragraph.
CTRL+LLeft align a paragraph.
CTRL+RRight align a paragraph.
CTRL+MIndent a paragraph from the left.
CTRL+SHFT+MRemove a paragraph indent from the left.
CTRL+TCreate a hanging indent.
CTRL+SHFT+TReduce a hanging indent.
CTRL+QRemove paragraph formatting.
Apply paragraph styles
CTRL+SHFT+SApply a style.
ALT+CTRL+KStart AutoFormat.
CTRL+SHFT+NApply the Normal style.
ALT+CTRL+1Apply the Heading 1 style.
ALT+CTRL+2Apply the Heading 2 style.
ALT+CTRL+3Apply the Heading 3 style.
CTRL+SHFT+LApply the List style.
Performing a mail merge
ALT+SHFT+KPreview a mail merge.
ALT+SHFT+NMerge a document.
ALT+SHFT+MPrint the merged document.
ALT+SHFT+EEdit a mail-merge data document.
ALT+SHFT+FInsert a merge field.
Working with fields
ALT+SHFT+DInsert a DATE field (field: A set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date.).
ALT+CTRL+LInsert a LISTNUM field.
ALT+SHFT+PInsert a PAGE field.
ALT+SHFT+TInsert a TIME field.
CTRL+F9Insert an empty field.
CTRL+SHFT+F7Update linked information in a Microsoft Word source document.
F9Update selected fields.
CTRL+SHFT+F9Unlink a field.
SHFT+F9Switch between a selected field code (field code: Placeholder text that shows where specified information from your data source will appear; the elements in a field that generate a field's result. The field code includes the field characters, field type, and instructions.) and its result (field results: Text or graphics inserted in a document when Microsoft Word carries out a field's instructions. When you print the document or hide field codes, the field results replace the field codes.).
ALT+F9Switch between all field codes and their results.
ALT+SHFT+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
F11Go to the next field.
SHFT+F11Go to the previous field.
CTRL+F11Lock a field.
CTRL+SHFT+F11Unlock a field.
Function keys
F1Get Help or visit Microsoft Office Online.
F2Move text or graphics.
F3Insert an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry (after Microsoft Word displays the entry).
F4Repeat the last action.
F5Choose the Go To command (Edit menu).
F6Go to the next pane or frame.
F7Choose the Spelling command (Tools menu).
F8Extend a selection.
F9Update selected fields.
F10Activate the menu bar.
F11Go to the next field.
F12Choose the Save As command (File menu).
SHIFT+Function key
SHFT+F1Start context-sensitive Help or reveal formatting.
SHFT+F2Copy text.
SHFT+F3Change the case of letters.
SHFT+F4Repeat a Find or Go To action.
SHFT+F5Move to the last change.
SHFT+F6Go to the previous pane or frame.
SHFT+F7Choose the Thesaurus command (Tools menu, Language submenu).
SHFT+F8Shrink a selection.
SHFT+F9Switch between a field code and its result.
SHFT+F10Display a shortcut menu.
SHFT+F11Go to the previous field.
SHFT+F12Choose the Save command (File menu).
CTRL Function key
CTRL+F2Choose the Print Preview command (File menu).
CTRL+F3Cut to the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.).
CTRL+F4Close the window.
CTRL+F5Restore the document window size (for example, after maximizing it).
CTRL+F6Go to the next window.
CTRL+F7Choose the Move command (title bar shortcut menu).
CTRL+F8Choose the Size command (title bar shortcut menu).
CTRL+F9Insert an empty field.
CTRL+F10Maximize the document window.
CTRL+F11Lock a field.
CTRL+F12Choose the Open command (File menu).
CTRL+SHIFT+Function key
CTRL+SHFT+F3Insert the contents of the Spike (Spike: A special AutoText entry that stores multiple deletions. Microsoft Word appends one item to another until you paste the contents as a group in a new location in your document. You can also use the Microsoft Office Clipboard to get the same result.).
CTRL+SHFT+F5Edit a bookmark.
CTRL+SHFT+F6Go to the previous window.
CTRL+SHFT+F7Update linked information in a Microsoft Word source document.
CTRL+SHFT+F8Extend a selection or block (then press an arrow key).
CTRL+SHFT+F9Unlink a field.
CTRL+SHFT+F11Unlock a field.
CTRL+SHFT+F12Choose the Print command (File menu).
ALT Function key
ALT+F1Go to the next field.
ALT+F3Create an AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entry.
ALT+F4Quit Microsoft Word.
ALT+F5Restore the program window size.
ALT+F6Move from an open dialog box back to the document for dialog boxes such as Find and Replace that support this behavior.
ALT+F7Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling & Grammar tab).
ALT+F8Run a macro.
ALT+F9Switch between all field codes and their results.
ALT+F10Maximize the program window.
ALT+F11Display Microsoft Visual Basic code.
ALT+SHIFT+Function key
ALT+SHFT+F1Go to the previous field.
ALT+SHFT+F2Choose the Save command (File menu).
ALT+SHFT+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results.
ALT+SHFT+F10Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.
ALT+SHFT+F11Start the Microsoft Script Editor.
CTRL+ALT+Function key
CTRL+ALT+F1Display Microsoft System Information.
CTRL+ALT+F2Open command (File menu).